Moore, Tulsa is looking for a Receptionist to join the team !Job Summary:The primary role for this position is to maintain the reception area, providing exceptional customer service to visitors and employees, answering multi-line phone systems, as well as maintaining office equipment and supplies.Supervisory Responsibilities:NoneDuties/Responsibilities:Bilingual must be fluent in English and SpanishServe visitors by greeting, welcoming, and directing them appropriately.Notifies company personnel of visitor arrival.Answers front desk phone and transfers to correct individualMaking appointments for all staff or for specific employees, such as executivesDirecting visitors to the correct officeResponding to all customer inquiries in a polite and timely mannerDirects visitors by maintaining employee and department directories.Maintains security by following procedures, such as monitoring visitor logbook, Check emails and voicemails consistentlyAssisting with a variety of administrative tasks including copying, faxing, taking notes, and making travel plans.Preparing meeting and training rooms.Deliver Mail and packages to its appropriate destinationsMaintain inventory of office supply closetsOrder office supplies for the organizationHelp coordinate any catering eventsMust be professional in dress, communication and actionsMaintain a clean and safe working environmentPunctual, Consistent and Reliable attendance is mandatoryAll other duties as assignedRequired Skills/Abilities: Thorough and pay attention to detail.Ability to work well with others.Patience and the ability to remain calm in stressful situations.Excellent written and verbal communication skills.Competency in Microsoft applications including Word, Excel, and Outlook.Excellent organizational and time management skills.Experience with administrative and clerical procedures.Able to contribute positively as part of a team, helping out with various tasks as required.Consistent, professional dress, and manner.Interpersonal skills to create a pleasant experience for all customers, such as being personable and attentive.Strong phone skillsComfortable multi-tasking and prioritizing tasks without guidanceExcellent interpersonal skillsEducation and Experience:High School Diploma or equivalent or equivalent work experience preferred.2-3 years of relevant experience in an office environment preferredPhysical Requirements: Sit for extended periods while performing administrative duties.Stand and walk occasionally throughout the workday.Use a computer, keyboard, mouse, and telephone for prolonged periods.Communicate effectively in person, over the phone, and via email.Lift and carry up to 15–20 pounds occasionally (office supplies, packages, files, etc.).Reach, bend, stoop, and retrieve files or office materials as needed.Maintain visual acuity to read documents, computer screens, and written materials.Perform repetitive hand and wrist movements, including typing and data entry.Greet and assist visitors in a professional and courteous manner.Move throughout the office to deliver documents, escort visitors, or perform other administrative tasks. Must be authorized to work in the United States and successfully pass a comprehensive criminal background investigation.For more information and details, email Cwhite@wearemoore.comMoore Digital Print and Mail Center, Tulsa is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. Moore Digital Print and Mail Center, Tulsa is also committed to compliance with all fair employment practices regarding citizenship and immigration status.
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