Receptionist

Who is Anatomage?

Founded in 2004, Anatomage is a global leader in healthcare technology, specializing in 3D medical imaging and visualization. We are dedicated to digitizing real human bodies into interactive, fully functional digital models to transform how anatomy and physiology are taught and studied. Our groundbreaking products, including the Anatomage Table, a life-sized virtual dissection platform, are trusted by over 4,000 institutions worldwide. At the forefront of innovation, Anatomage is setting new standards in medical education and advancing healthcare through technology.

At Anatomage, there is an opportunity to work alongside the best in the field. With a diverse group of people from various technical, clinical, and artistic backgrounds, Anatomage provides a culture where distinguished individuals can work and collaborate in an organic manner. Our team members all bring unique strengths and talents to their group and embrace each other's diverse perspectives. Anatomage offers a distinct work experience with an exceptional opportunity to develop careers. Our philosophy is to foster a dynamic work environment, and we are proud to let our employees' knowledge and responsibilities grow with the company.

About the Role

We are seeking an organized, personable, and detail-oriented Receptionist to support the day-to-day operations of our corporate office. This position serves as the first point of contact for visitors and callers while providing general administrative and operational support to employees and office staff.

The ideal candidate is dependable, professional, service-oriented, and able to manage multiple responsibilities in a fast-paced office environment. This is an excellent opportunity for an individual looking to develop their administrative and office operations experience.

Position Details:

• Employment Type: Full-Time, Non-Exempt
• Schedule: Monday-Friday, 9:00 AM-5:00 PM
• Work Location: On-site at our San Jose, CA 95134 headquarters
• LOCAL CANDIDATES PREFERRED
• Compensation: $25.00 per hour

What You'll Do:

• Front Desk & Reception: Serve as the primary point of contact for incoming phone calls, emails, and visitors; greet guests warmly & professionally, and direct inquiries to the appropriate personnel.
• Office & Administrative Support: Perform general clerical and administrative duties, including organizing, filing, scanning, and maintaining documents and records.
• Office Meal Coordination: Manage the company's onsite catering schedule, coordinate meal orders and deliveries, and assist with daily lunch setup and cleanup.
• In-Office Events & Activities: Assist with coordinating company events, celebrations, and employee activities. Responsibilities include ordering refreshments, treats, and event supplies; receiving deliveries; preparing and setting up event spaces; and handling post-event cleanup.
• Office Supplies & Inventory: Monitor inventory levels and coordinate the ordering, receiving, and stocking of office supplies, equipment, snacks, and beverages.
• Mail & Deliveries: Receive, sort, organize, and distribute incoming mail and package deliveries.
• Calendar & Appointment Coordination: Schedule appointments, coordinate meetings, and maintain calendars for office staff as needed.
• Travel Coordination: Assist with booking business travel arrangements, including flights, accommodations, and other related reservations.
• Confidentiality: Handle sensitive company and employee information with discretion and maintain appropriate confidentiality.
• Perform other administrative and operational duties as assigned.