Receptionist Operations Specialist

Receptionist / Operations Specialist

Required Education • High School Diploma or equivalent Preferred Education • Associate's or Bachelor's degree Required Qualifications / Skills / Experience • Receptionist or front desk experience • Customer service or office administration experience • Excellent verbal and written communication skills • Strong organizational and multitasking abilities • Proficiency with Microsoft Office (Word, Excel, Outlook) • Professional and friendly demeanor • Ability to work onsite full-time Receptionist / Operations Specialist Overview • As a Receptionist / Operations Specialist, you'll be the first point of contact for agents, clients, and visitors while supporting the daily operations of the General Office. • You'll provide administrative support, coordinate office activities, assist with onboarding, and help ensure a professional and efficient office environment. Job Duties • Welcome visitors and provide outstanding customer service • Answer and direct incoming phone calls • Provide administrative support to the Managing Partner and office leadership • Coordinate conference room scheduling and meeting preparation • Handle incoming and outgoing mail and deliveries • Assist with agent onboarding and office resource assignments • Process accounts payable, accounts receivable, expense reports, and purchase card reconciliations • Coordinate facility requests and office maintenance • Prepare reports and maintain office documentation • Assist with fingerprinting and onboarding activities • Support general office operations and special projects

**Only those lawfully authorized to work in the designated country associated with the position will be considered.**

**Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client's business needs and requirements.**