Burnett is very excited to be partnering with a Texas-based leader in real estate development/management. They have promoted their existing Front Desk Receptionist/Office Coordinator so are looking to backfill the position with another stellar candidate. This is an excellent opportunity to get in with an extremely successful company and be allowed to grow and develop. Don't miss out!
As a receptionist, this person will be the first point of contact for the company. An upbeat personality is necessary as this is a hospitality-focused client liaison role. As an office coordinator, this person will coordinate front-desk activities as well as offer administrative support across the organization. This person will be responsible for inventory and ordering office supplies, being the contact for service vendors for the company.
Essential Job Functions and Responsibilities:
-
Greet Guests
Welcome guest and offer them a beverage. Check location of meeting and direct them to the appropriate conference room while serving as gatekeeper for any conflicting room reservations. At the end of meeting, offer them a parking validation for garage next door. Check room, clear papers and push chairs under the table for next meeting.
-
Breakroom
Keep water stocked in refrigerator, service coffee machine and initiate cleaning as directed by machine manual, re-fill snack basket, keep refrigerator clean and dispose of expired items. Load and run dishwasher ever evening and unload every morning.
-
Sort & deliver mail
Sort and deliver all mail between managing partners and any employee whose name is on envelope/package.
-
American Express Statement
Save all receipts for the company's credit card. Enter Amex changes in spreadsheet and save back up. The controller will review, code, and record.
-
Answer Phones
Answer the company phone and take messages. Maintain a current directory and distribute to all employees when changes occur.
-
Order Office Supplies
Order supplies from Amazon.
-
Vendors
Establish relationship with all company vendors and contact them as needed for printer; plant maintenance and building requests.
-
Catering /Lunches/Dinners
Order lunches for meetings as requested. Includes set up in the conference room and clean up. Will also make restaurant reservations as requested.
-
Shipping
Assist employees with USPS, FedEx, and certified mail preparation.
-
Postage Meter
Use postage meter for all USPS outgoing mail and reload funds as directed by meter. Order ink as needed always keep one back up.
-
Off-site Storage
Maintain the master list of our storage facility. Periodically record, pack and coordinate pick up of materials going to storage. Update list as needed.
-
Parking
Maintain parking validations for guests.
-
Holiday
Annually: create a list of all holiday gifts and send thank you notes. Assist with the annual Christmas party.
-
Building
Liaison with building management; login to website to report or request tenant services such as HVAC, housekeeping, etc. Distribute emails from building management to Company employees.
Ideal Candidate Qualifications:
-
1-3 years' experience in a front desk/receptionist role
-
Warm, professional upbeat personality
-
Bachelor's degree preferred but not required
-
Strong computer skills
-
Professional communication skills (spoken and written)
-
"Jump in and help where needed" mentality
Location, Hours, Salary, etc.:
-
Role is 100% onsite
-
Office is located in the Bartone Skyway/Mopac area (78746 zip)
-
Parking is provided
-
Hours will be Monday-Friday, 8am-5pm
-
Pay Rate is $25/hr while temp
-
Once the role goes perm there is a raise plus full benefits
-
Temp-to-Hire period is approximately 90 days
AUSTP30