Receptionist

APAS

Miami, Florida

JOB DETAILS
SKILLS
Administrative Skills, Communication Skills, Corporate Policies, Customer Support/Service, Data Entry, English Language, High School Diploma, Interpersonal Skills, Maintain Compliance, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft Word, Multilingual, Multitasking, Organizational Skills, Plan Meetings, Presentation/Verbal Skills, Security Protocols, Spanish Language, Telephone Skills, Time Management, Vendor/Supplier Evaluation, Writing Skills
LOCATION
Miami, Florida
POSTED
30+ days ago
Description
  • Front Desk & Guest Experience
    • Serve as the first point of contact, greeting and assisting clients, vendors, auditors, and visitors with professionalism and courtesy.
    • Manage visitor check-in procedures, ensuring compliance with company policies and security protocols.
    • Coordinate the reception and hosting of guests and visitors.
  • Call Management
    • Answer, screen, and direct incoming calls in a timely and professional manner.
    • Accurately route calls to appropriate departments while maintaining confidentiality and efficiency.
  • Office & Visitor Coordination
    • Provide basic administrative support such as filing, scanning, data entry, and document organization as needed.
    • Coordinate meeting room bookings and prepare spaces for meetings or audits.
    • Maintain front desk supplies and ensure the reception area remains organized and presentable at all times.
    • Support the reception of vendors, clients, auditors, and other stakeholders, ensuring a seamless experience.
    • Liaise with internal departments to ensure smooth visitor coordination.
  • Confidentiality & Professionalism
    • Always maintain a professional demeanor and appearance.


Requirements
  • High school diploma required, associate or bachelor’s degree preferred.
  • Strong verbal and written communication skills. Bilingual English/Spanish required.
  • Proficiency in Microsoft Office Suite (Outlook, Word, Excel).
  • Excellent organizational and multitasking abilities.
  • Strong interpersonal skills with a customer-service mindset.
  • Ability to maintain discretion and confidentiality at all times.

About the Company

A

APAS