Receptionist II
Rochester, NY
12 Months
Working Model: On-site
Working Hours: 7:30 am - 1:30 pm, Monday through Friday; some flexibility required as needed
Interview Process: Possible 2 rounds; 1st round is virtual with cameras on, possible 2nd round in person
Position Summary
The Receptionist serves as the first point of contact for visitors, clients, and employees, creating a professional and welcoming environment. This role is responsible for managing front desk operations, handling incoming calls, coordinating office support activities, and providing general administrative assistance to ensure smooth day-to-day office operations.
Key Responsibilities:
- Greet, welcome, and assist visitors in a professional and courteous manner.
- Answer, screen, and direct incoming phone calls to the appropriate individuals or departments.
- Manage daily front desk operations and maintain an organized reception area.
- Perform administrative tasks, including filing, scanning, photocopying, and data entry.
- Coordinate catering arrangements and refreshments for meetings, events, and office functions.
- Support additional administrative and office-related duties as assigned.
Required Qualifications
- High school diploma or equivalent required.
- Strong verbal and written communication skills.
- Strong organizational skills with the ability to multitask and prioritize responsibilities effectively.
- Friendly, professional, and customer-focused demeanor.
- Reliable, dependable, and committed to maintaining a positive office environment.