Receptionist II

Job Title: Receptionist II
Duration: 12 Months
Location: Pensacola, FL 
Pay Rate: $24.00/hr. - $26.44/hr.
Shift: 7:30am - 5:30pm, Monday – Thursday
 
Job Overview:
 
Required Skills:

• Proven experience as an Executive Assistant, Administrative Assistant, or in a similar operations /coordination role.
• Strong proficiency in Microsoft Office Suite, particularly PowerPoint, Outlook, Word, and Excel. Excellent calendar management skills with the ability to manage multiple executive schedules and resolve conflicts efficiently.
• Strong organizational skills with the ability to multitask and prioritize in a dynamic, fast-paced environment.
• Excellent written and verbal communication skills, with a professional and polished demeanor suitable for customer- and visitor-facing interactions.
• High attention to detail, particularly in document preparation (PowerPoint decks) and logistics coordination.
• Ability to work independently, exercise sound judgment, and handle confidential information with discretion.
• Strong interpersonal skills with a customer-service orientation and a welcoming, hospitality-minded approach.

• Experience coordinating corporate events, tours, or visitor programs.
• Familiarity with room and resource booking systems (Outlook, EMS, Robin, or similar).
• Experience managing volunteer, ambassador, or cross-functional programs.
• Basic graphic design and presentation layout skills.
• Experience supporting multiple executives simultaneously.
• Familiarity with catering coordination and vendor management.
• Experience in manufacturing, energy, or technical/industrial environments is a plus, but not required.