| Location | Searcy, AR |
PrimeCARE Receptionist Job Description
Receptionists are expected to work as an integral part of the PrimeCARE team, helping to provide quality care to our patients in a time-appropriate manner. The following are the responsibilities, requirements, and working conditions of a PrimeCARE Receptionist:
Responsibilities
Job-Specific Duties
Sort and distribute incoming mail and faxes
Answer phones in a friendly manner, forward calls or messages to the appropriate recipient
Collect and record patient information, ensure patient data is correct, and update information as necessary
Proficiently transfer data entry into the EMR
Operate computer, telephone, scanner, printer/copy/fax machine, and other office machinery
Access patient health insurance benefits
Schedule patient appointments
Maintain the lobby and patient waiting area(s), cleaning regularly if needed
Take patient payments
Respond to Podium messages in a kind and timely manner
Reach out to team members in regard to unanswered TE’s/Podium messages
Document balances, insurance benefits, and appropriate copay/ded/coin amount into the billing notes
Manage personal cash drawer for patient payments keeping accurate records and performing cash drawer closing duties as required
Maintain compliance with HIPAA/OSHA rules and regulations; completing annual training in a timely manner
Set others up for Success, inspire others, innovate
Anticipate, listen and respond to customer needs in a courteous, tactful, manner
Follow up and provide feedback in a timely and respectful manner
Demonstrate conservation and responsible use of resources; treat property with respect
Maintain composure, great attitude, and moral integrity under pressure
Communicate effectively and work cooperatively with team members, vendors, and patients
Present a positive image of PCMC through professional appearance and behavior
Other duties as needed or required
Requirements
High school diploma or equivalent
Excellent customer service skills
Outstanding communication skills
Ability to read, write, and speak English according to proper grammar rules
Patience, sound judgment, and discretion in dealing with confidential information
Organization and multitasking skills
Experience with computer data entry
General knowledge of MS Office
Familiarity with basic money handling, proven proficiency with personal finances (credit check required)
Working hours/schedule requirements
• Clinic Hours: 8AM-8PM Monday – Friday; 10AM-5PM Saturday; 1PM-5PM Sunday
FT: Work a minimum of 30 hours per week, up to 40 or above, depending on clinic needs.
PT: Work up to a maximum of 30 hours per week.
Expect to work some evenings every week (up to three 12-hour shifts) and approximately two full weekends per month.
Preferred:
Knowledge of EHR systems
Experience as a medical receptionist or similar position
Knowledge of medical terminology, regulations, and medical office procedures
Working Conditions & Physical Requirements
While performing the responsibilities of the job, these work environment characteristics are representative of the environment the job holder will encounter:
High-traffic work area, high level of patient and employee interaction
Quiet to moderate noise levels from electronic/machine, telephone, and vocal noise
Limited to moderate risk of occupational exposure to blood-borne pathogens and other potentially infectious materials
Very occasional exposure to moving mechanical parts (i.e., fax machine toner cartridge replacement, etc.)
Employee will be required to speak to and listen to others
Employees will be required to process, remember, and comply with changes in processes and protocols with or without warning
Majority of time may be spent sitting in front of a computer, using hands and fingers to perform job tasks; some reaching is required; many job functions require repetitive motion
Vision abilities required to perform this job include close vision and peripheral vision
Employees will rarely be asked to lift anything above 25lbs
Attendance will be required at staff meetings on a monthly basis outside of regular working hours (generally, early morning)
Travel may occasionally be required to attend meetings or to cover for teammates at other locations (generally, at other PrimeCARE clinic locations)
Employees are strongly encouraged to attend non-mandatory company events for marketing and team-building.
Reasonable accommodations may be made to enable people with disabilities to perform the job's essential functions.
This job has no supervisory responsibilities. Employees in this position will report to the department Manager. Supervision is minimal to moderate and employees are expected to help each other comply with policies and procedures.
This job description is intended to convey information essential to understanding the scope of the job and the general nature and level of work performed by job holders within this job. It is not intended to be an exhaustive list of qualifications, skills, efforts, duties, responsibilities, or working conditions associated with the position, but rather a way for the employee to take initiative as part of the PrimeCARE team. All PrimeCARE employees are expected to help his/her co-workers in creating a balanced and servant-hearted working environment.