Essential Duties and Responsibilities:
- Answer telephones, screen and direct calls, provide information to callers
- Take and relay messages for the company
- Greet guests and visitors
- Direct guests to the correct location and/or page the person they are visiting
- Call ground transportation for employees and visitors when needed
- Administer access badges and supports security measures by following procedures; monitoring logbook; issuing visitor badges.
- Order company supplies, stock and manage kitchen
- Schedule conference room appointments and assist with meeting room setup
- Arrange catering for business meetings
- Coordinate courier pickups and deliveries
- Prepare letters, documents, e-mails and general correspondence as needed
- Submit work orders for maintenance issues
- Support and assist traveling executives as needed
- Notify security when visitors will be parking in company garage
- Work with safety department to notify employees of any emergencies, also comply with fire warden trainings/certification.
Working Conditions:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
- Usually, normal office working conditions.
- Must be able to remain in a stationary position 50% of the time due to prolonged periods of sitting or standing.
Requirements:
Education and/or Experience, Knowledge, Skills & Abilities:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements for this position are listed below:
- High school diploma or equivalent
- 0 - 2 years of relevant work experience
- Strong communication skills with friendly, personable disposition
- Ability to juggle multiple tasks and deal effectively with all levels of employees and guests
- Daily hours are 8:00 AM - 5:00 PM Monday through Friday
Preferred Skills:
- Some college level courses desired, but not required.
- 1+ years of related experience