Producers Midstream Management LLC is a private equity backed midstream service provider based in Dallas, TX.
PM offers comprehensive benefits including medical, dental, 401k (company match), tuition reimbursement, and much more.
SUMMARY
The Receptionist/Administrative Coordinator role serves as the primary point of contact for visitors, employees, vendors, and callers while providing administrative support.
Front Desk
- Answer, screen, and direct incoming phone calls in a professional and courteous manner.
- Serve as the first point of contact for visitors, vendors, applicants, and customers.
- Greet visitors, manage visitor check-in procedures, and notify employees of guest arrivals.
- Monitor and manage front door entrance access and visitor traffic.
- Provide exceptional customer service and represent the company professionally.
- Assist guests with directions and information.
- Receive and respond to general office inquiries.
- Ensure visitors comply with company security and visitor procedures.
- Notarize documents as needed in support of company business and administrative requirements.
Office Hospitality
- Assist as needed to arrange catering for meetings, training sessions, and special functions
- Maintain clean, organized, and welcoming reception areas, conference rooms, kitchens, breakrooms, and common areas.
- Assist with ensuring common areas are presentable, well-stocked, and professional at all times.
- Assist with various administrative tasks.
- Assist with ensuring conference rooms, reception areas, breakrooms, and common areas are maintained to company standards.
Mail, Shipping & Office Operations
- Receive, sort, and distribute incoming mail, packages, and deliveries to the appropriate departments and employees.
- Prepare and process outgoing mail, overnight shipments, and courier requests.
- Coordinate shipping and receiving activities with vendors and delivery services.
- Track deliveries and ensure timely distribution of packages and correspondence.
- Maintain shipping and postage supplies.
Office Administration
- Assist with filing, scanning, copying, data entry, and document management.
- Handle confidential information with discretion and professionalism.
- Maintain office directory for the Dallas office.
Conference Room
- Manage conference room reservation requests and maintain meeting room calendars.
- Prepare conference rooms with necessary supplies, technology, and refreshments when needed.
- Ensure meeting rooms remain organized, stocked, and ready for use.
- Perform other duties and responsibilities as assigned.
QUALIFICATIONS
- Prior experience as an Administrative Assistant, Receptionist, Office Administrator, or in a similar administrative support role preferred.
- Excellent verbal and written communication skills, with the ability to communicate professionally and effectively with employees, visitors, vendors, and external contacts.
- Strong customer service and interpersonal skills.
- Strong organizational and time-management skills with the ability to manage multiple priorities and tasks.
- Proficiency with Microsoft Office applications, including Outlook, Word, Excel, and Teams.
- Ability to handle confidential and sensitive information with discretion and professionalism.
- Strong attention to detail and ability to work independently in a fast-paced office environment.
- Notary Public certification required or ability to obtain and maintain certification.
WORKING CONDITIONS
Environmental Conditions:
- Working indoors primarily at a workstation using a computer and standard office equipment.
Physical Conditions
Essential and other important responsibilities and duties require maintaining physical condition necessary for:
- Remaining in a stationary sitting position for prolonged periods of time.
- Using hands and eyes to use computer.
- Communicate with both internal and external contacts.
Equal Opportunity Employer