Receptionist/Administrative Assistant

Title: Receptionist / Administrative Assistant

Location: 315 Paseo De Peralta, Santa Fe, NM

Duration: 3 months (possibility to extend or convert)

Work Engagement: W2

Work Schedule: 5 days in office. Shift: 7:30AM-4:30PM Local time

Benefits on offer for this contract position: Health Insurance, Life insurance, 401K and Voluntary Benefits

Job Summary

We are seeking a professional, friendly, and dependable Receptionist / Administrative Assistant to support our financial services office. As the first point of contact for clients, visitors, and incoming communications, this role is essential to maintaining a welcoming, organized, and professional office environment. The ideal candidate will possess strong communication skills, attention to detail, and a commitment to exceptional customer service.

Key Responsibilities

• Greet clients, visitors, and vendors in a courteous and professional manner

• Answer, screen, and direct incoming phone calls promptly and accurately

• Manage front desk operations, including visitor sign-in procedures

• Schedule appointments and assist with calendar management as needed

• Receive, sort, and distribute incoming mail, packages, and deliveries

• Maintain a clean, organized, and professional reception area

• Assist with administrative tasks including filing, scanning, data entry, and document preparation

• Handle confidential and sensitive information with discretion

• Provide general office support to staff and management as needed

• Open and distribute mail and ensure timely delivery of correspondence

Required Qualifications

• Applicants must be authorized to work for ANY employer in the U.S. This position is not eligible for visa sponsorship.

• High school diploma or equivalent required

• Minimum 6 months of receptionist, front desk, customer service, or administrative experience preferred

• Basic proficiency in Microsoft Office Suite, including Outlook, Word, and Excel

• Strong verbal and written communication skills

• Excellent customer service and interpersonal skills

• Strong attention to detail and organizational abilities

• Ability to manage multiple tasks in a fast-paced office environment

• Ability to maintain confidentiality and exercise sound judgment

Preferred Qualifications

• Experience working in a financial services, banking, insurance, or professional office environment

• Strong multitasking and prioritization skills

• Reliable, punctual, and dependable work ethic

Apply today to join a team dedicated to delivering exceptional service and professionalism in the financial services industry.