POSITION TITLE: Receptionist - Administration Office (Part-Time)
EXEMPTION STATUS: Non-Exempt
REPORTS TO: Executive Director of Human Resources
TERMS OF EMPLOYMENT: 12 months
HOURLY SALARY RANGE: Minimum $13.79, Midpoint $17.24, Maximum $20.69
Primary Purpose:
Provide customer service, reception, and clerical assistance for the efficient operation of the central administrative offices. Provide communication and clerical assistance for the human resources and professional learning department.
Qualifications:
Education/Certification
High school diploma or GED
Special Knowledge/Skills
Effective organizational, communication (verbal and written), and interpersonal skills
Effective problem-solving skills
Ability to operate multi-line phone system
Ability to use computer and software to develop spreadsheets, maintain databases, and perform word processing
Proficiency in speaking, translating and writing Spanish, preferred
Experience:
One-year related experience
Major Responsibilities and Duties:
Reception and Communication
- Provide courteous customer service and communicate effectively with visitors, callers, and staff.
- Greet and direct administration office visitors.
- Receive calls, take reliable messages, and route to appropriate staff.
- Assist Spanish speaking visitors and callers through verbal translation and provide Spanish translation of written and electronic documents for various departments and programs.
- Maintain familiarity with District initiatives and information and assist callers and visitors with inquiries.
- Demonstrate cooperation and a positive attitude by working effectively with others.
- Effectively and positively articulate the District's mission and goals.
Clerical Support
- Operate identification badge equipment and assist employees and others with badges.
- Prepare correspondence, memos, and reports.
- Maintain physical and computerized files.
- Assist human resources and professional learning department staff with clerical tasks and projects.
- Compile and submit payroll and leave reports in a timely manner.
- Sort and distribute mail and receive deliveries for District offices.
- Maintain department supplies, materials, and equipment.
- Book travel for professional learning events when needed.
- Help maintain the calendar of the assistant superintendent and director of Human Resources when needed.
- Maintain a high degree of confidentiality of information.
Budget
- Assist with the preparation of the department budget.
- Perform routine bookkeeping in maintaining budgets, processing requisitions, and reconciling accounts.
Professional Growth and Development
- Keep informed of and comply with policies, laws, and regulations concerning primary job function.
- Maintain familiarity with district initiatives to better serve the district and community.
- Participate in professional learning, staff meetings, and special events as assigned.
Mental Demands/Physical Demands/Environmental Factors
- Tools/Equipment Used: Standard office equipment, computer, printer, peripherals, multi-line phone system, social media platforms
- Posture: Prolonged sitting; moderate standing; occasional kneeling/squatting, bending/stooping, pushing/pulling, twisting, reaching
- Motion: Frequent repetitive hand motions, keyboarding, use of mouse, wrist flexion/extension
- Lifting: Lifting and carrying up to 30 pounds without assistance, 30-55 pounds with assistance, and more than 55 pounds with appropriate assistance
- Environment: Work performed in an office setting
- Mental Demands: Maintain emotional control under stress, work with frequent interruptions