Located in Jacksonville, FL! Busy office environment. Receives guests, ascertains needs, and directs guests with a positive and welcoming attitude Courteously answers the phone, directs to appropriate party, and takes accurate messages Promotes a friendly and welcoming environment to guests and employees Answers routine questions regarding departmental policies and operations Schedules meetings, reserves conference space, sets up and breaks down meeting rooms Assists with routine needs around the office Processes mail, ensuring the mail is delivered promptly to the correct department Tasked with entering invoices to be paid by accounts payable Completes assignments of special projects by designated deadlines. Monitors and maintain shared spaces within the office to ensure all are tidy, well stocked and inviting.
Responsibilities
- Maintains confidentiality of patient
- Adheres to policies, procedures and laws specific to patient rights and
- Maintains a clean and safe environment; identifies and reports
- Meets all requirements for mandatory in-services.
- Adheres to policies regarding attendance, conduct, grooming, and dress
- Promotes a positive image of the organization to outside agencies and the
- Participates in performance improvement activities as
- Exhibits excellent service to patients, visitors, physicians, and co-workers.
- Shows courtesy, compassion and
- Arrange with Food Service for scheduled breakfast, lunch or dinner meetings.
- Coordinate and maintain all travel arrangements.
- Maintain daily communication needs.
- File and update filing system using the specified folders Schedule appointments and update electronic calendar daily.
- Maintain office equipment.
- Order and keep proper office supplies.
- Learn new computer software to enhance administrative support skills.
Qualifications
- High school diploma or GED supplemented by previous administrative support experience.
- Working knowledge of PC functions and knowledgeable of Microsoft Office products.
- Good customer service, telephone, and verbal communication skills.
- Ability to manage multiple tasks.
- Good verbal and written communication skills required
- Prior experience in a health care setting preferred.
- Requires strong organizational skills and must be multi-task oriented and tolerant of frequent interruptions.
Location: 6676 Corporate Center Pkwy, Suite 104, Jacksonville, FL 32216