Real Estate Title - Receptionist

Title Law Group PLLC

Doral, FL
1 day ago

$35,000–$45,000 Per Year
Full-time

Highlights

The ideal candidate will be the first point of contact for our clients and visitors, providing a welcoming and professional experience while supporting the daily administrative operations of our busy title insurance office. This position requires excellent communication skills, strong attention to detail, the ability to multitask, and a proactive attitude.

Numbers & Facts

Location	Doral, FL
Job Type	Full-time
Salary	$35,000–$45,000 Per Year
Website	https://www.titlelawgroupfl.com

Description

We are seeking a professional, organized, dependable, and customer-service-oriented Receptionist / Administrative Assistant to join our team.

This position requires excellent communication skills, strong attention to detail, the ability to multitask, and a proactive attitude.

Job Responsibilities

Answer, screen, and direct incoming telephone calls in a professional and courteous manner.
Greet clients, real estate agents, lenders, and other visitors arriving for closings and appointments.
Coordinate conference room availability and assist with preparing rooms for scheduled closings.
Monitor and distribute incoming emails, correspondence, and office communications.
Receive, sort, scan, and distribute incoming mail, packages, and deliveries.
Prepare outgoing FedEx, UPS, and other courier packages.
Scan, upload, organize, and maintain documents in the company's file management system.
Assist with opening new title files and entering information into the system as needed.
Assist the title processing and closing departments with administrative tasks.
Maintain accurate records and ensure proper document organization.
Order and maintain office supplies and ensure common areas remain clean and organized.
Assist with scheduling appointments and coordinating office activities.
Handle confidential client and transaction information with professionalism and discretion.
Perform additional administrative duties as assigned by management.

Qualifications

Previous receptionist, front desk, or administrative experience preferred.
Experience in a title insurance company, real estate office, law firm, or mortgage company is a plus.
Excellent verbal and written communication skills.
Bilingual English/Spanish preferred.
Strong organizational skills and attention to detail.
Ability to multitask and prioritize responsibilities in a fast-paced environment.
Proficiency in Microsoft Outlook, Word, Excel, and general office equipment.
Experience with Qualia title production software is a plus, but not required.
Professional appearance, positive attitude, and excellent customer service skills.
Dependable, punctual, and able to maintain a consistent work schedule.
Ability to work independently while contributing to a team environment.
Willingness to learn and assist other departments as needed.

About Company

Title Law Group, LLC is a professional title insurance and real estate settlement company located in Doral, Florida. We specialize in facilitating residential and commercial real estate transactions, providing comprehensive title insurance, escrow, and closing services.

Our company is committed to delivering exceptional customer service, accuracy, efficiency, and professionalism throughout every stage of the closing process. We work closely with real estate professionals, lenders, buyers, sellers, and attorneys to ensure smooth, timely, and successful transactions.

At Title Law Group, we believe that attention to detail, accountability, teamwork, and effective communication are essential to our success. We take pride in maintaining high professional standards while creating a collaborative, supportive, and results-driven work environment.

We are looking for motivated, dependable, and detail-oriented professionals who take ownership of their responsibilities, thrive in a fast-paced environment, and share our commitment to excellence.

Joining Title Law Group means becoming part of a team that values professionalism, continuous improvement, and providing outstanding service to our clients.