Real Estate Legal Administrative Assistant

The Firm: A well-established, full-service Northeast law firm with multiple offices. It is seeking an experienced legal administrative assistant for its Real Estate department.

About the Role:

You will provide a range of administrative support to real estate attorneys and paralegals and keep up positive contact with clients, attorneys, and staff.

Responsibilities:

• Produce correspondence, memoranda, and legal documents accurately and on time, and proofread for accuracy
• File and retrieve electronic documents in the document management system
• Screen calls, take messages, and handle client inquiries
• Process incoming and outgoing mail
• Open new files, request conflict checks, maintain files, review older files for storage, and prepare files for closing
• Schedule meetings and maintain calendars and deadline reminders in Outlook
• Process bills, proof billing sheets, and review and edit bills; record time accurately
• Provide coverage and backup for other attorneys as part of an assistant team
• Keep all client matters confidential

Qualifications:

• High school diploma or equivalent
• 3–5 years of legal administrative assistant experience
• Strong knowledge of real estate processes, deadlines, procedures, and court rules
• Proficient in Windows, Microsoft Office, iManage, and Elite
• Transcribe from rough draft or dictation at 60 wpm
• Strong written and verbal communication, proofreading, attention to detail, and prioritization
• Strong interpersonal skills

What's Offered:

• Salary range: $70,000 – $85,000, based on education, experience, location, and skill set
• Medical, dental, and vision insurance; life and disability coverage
• 401(k) retirement savings plan
• Paid time off, parental leave, and holidays
• Flexible spending accounts, plus wellness and employee assistance programs
• Benefits eligibility at 20+ hours per week

Please reach out to Chelsey Haibeck at chelsey.haibeck@gogpac.com or 605.501.4307 for more details.

All qualified applicants will receive consideration without regard to race, age, color, sex (including pregnancy), religion, national origin, disability, sexual orientation, gender identity, marital status, military status, genetic information, or any other status protected by applicable laws or regulations.

GPAC (Growing People and Companies) is an award-winning search firm specializing in placing quality professionals within multiple industries across the United States since 1990. We are extremely competitive, client-focused and realize that our value is in our ability to deliver the right solutions at the right time.