Administrative Skills, Analysis Skills, Billing, Business Administration, Calendar Management, Capital Project, Communication Skills, Construction, Construction Engineering, Customer Support/Service, Data Entry, Detail Oriented, Documentation, Government, Legal, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Operational Improvement, Operational Support, Organizational Skills, Presentation/Verbal Skills, Problem Solving Skills, Process Development, Professional Services, Project/Program Coordination, Property Maintenance, Public Administration, Real Estate, Reimbursement, Schedule Development, Set Goals, Social Sciences, Spreadsheets, Strategic Planning, Time Management, Urban Planning, Writing Skills
Real Estate and Departmental Administrator
Salary
$55,000.00 - $65,000.00 Annually
Location
0103 - Office of Capital Projects
Job Type
Full-time
Job Number
10820-HR
Department
0103 - Mayors Office of Capital Projects
Division
010301 - Administration
Opening Date
07/22/2026
Closing Date
8/5/2026 11:59 PM Eastern
Description
Real Estate and Departmental Administrator
Examples of Duties
Under general direction, provides administrative and operational support to assigned department or division. Prepares routine communications including memos, correspondence, emails, reports, and other documents. Performs data entry and assists with compiling and organizing information. Maintains and updates office records, files, and documentation. Assists with coordinating projects, assignments, and departmental activities. Schedules meetings and responds to routine inquiries. Utilizes standard office software and systems to complete assigned tasks. Performs related duties as required.
Minimum Qualifications
- Associates Degree in Business or Public Administration or closely related field preferred.
- Two years of full-time paid experience in government or private industry office administration required, or any equivalent combination of education, training and experience may substitute for each year of college education lacking.
- Proficiency in office software (such as Microsoft Office, including Word, Excel and Outlook).
- Strong organizational, written and verbal communicatoin skills with attention to detail.
Supplemental Information
Detailed job description (this should describe the actual duties for the position)
Real Estate
Schedule and maintain Commissioner of Real Estate's calendar.
Maintain legislation tracking and surplus property determination spreadsheet.
Monitor schedules for City Planning Commission and City Council Committee hearings.
Submit and track Board of Control resolutions and related materials.
Process invoices for professional service consultants.
Assist with tracking submittals and law assignments.
Assist with signature/notary documents.
Recording and filing documents with Cuyahoga County.
Scanning, filing, copying, and mailing documents.
Administration
- Answer department primary line.
- Retrieve citizen calls and web requests for resolution.
- Department Safety Personal Protective Equipment and Safety Committee support.
- Participating in community engagement activities.
- Department liaison for ribbon cuttings.
- Other duties as assigned by the Director of MOCAP
Engineering & Construction
- Process invoices for professional service consultants.
- Process payments and reimbursements for the non-compliant sidewalk programs.
Preferred Qualifications
- Bachelor's Degree from an accredited four-year college or university in Business or Public Administration, Real Estate, Construction, Social Sciences, or Master of Business Administration preferred.
- Two (2) years of any equivalent combination of education, training and experience in program administration required.
- Possess strong analytical skills and the ability to think creatively to address issues and solve problems faced by a large metropolitan area government.
- Demonstrate a sense of urgency and ability to work expeditiously in a deadline driven environment.
- Demonstrate continuous effort to improve operations, decrease turnaround times, streamline work process, and work cooperatively and jointly to provide quality seamless customer service.
- Strong written and verbal communication skills.
- Ability to set goals and develop strategies and schedules for meeting goals.
- Dedicated tomaintaininghigh ethical standards.
- Very goodcomputer skills including but not limited to Microsoft Excel, Word, & PowerPoint.
The Citys guiding principles are as follows: Placing Clevelanders at the Center, Empowering Employees to Do Purposeful Work, Defining Clear and Pragmatic Objectives, Leading with Trust and Transparency, Striving for Equity in All We Do, and Embracing Change. All City employees are responsible for embracing and carrying out these principles in all that they do.
The City of Cleveland makes available a variety of benefit options depending upon your employment status and any applicable union membership. In general, benefit options include comprehensive medical, dental, vision, prescription medical and life insurance. Specific information regarding benefit eligibility will be discussed and reviewed at the time of hire.
Employer City of Cleveland
Address 601 Lakeside Avenue
Cleveland, Ohio, 44114
Phone 216-664-2493