Quality Documentation Coordinator

We’re seeking a detail-oriented and organized Quality Documentation Coordinator for a contract opportunity with our client in Ridgefield, NJ. If you have a strong eye for detail and experience in documentation, manufacturing, or quality assurance, we encourage you to apply!
Interested in learning more? Apply today to be considered!

Contract
Pay Rate: $23-24/hr
Schedule: 7 AM - 3:30 PM

JOB SUMMARY
The Quality Documentation Coordinator is responsible for managing controlled quality documentation—both electronic and physical—within a cGMP-regulated environment. This role ensures timely processing, tracking, archiving, and retrieval of critical records, including batch records, test sheets, Certificates of Analysis, and internal specifications. The position serves as a key liaison between quality, production, subcontractors, and fulfillment partners, ensuring document integrity and compliance. The role requires a high level of attention to detail, confidentiality, and organizational skill.

Essential Functions

• Manage the flow, routing, logging, and archiving of internal and external controlled documents, document filing systems and retrieve records for departments/customers as needed.
• Complete batch reconciliations and review BOMs
• Coordinate shipment of first production samples to customers for approval and prepare documentation for outgoing Quality shipments (e.g., FedEx/UPS).
• Release, hold finished goods in Access or related ERP systems. Ensure accurate documentation and traceability.
• Track, maintain, and distribute documents from or to customers.
• Assist with preparation of quality issue reports. Maintain safety books and ensure compliance with safety and cGMP standards.

Additional Responsibilities

• Maintain confidentiality while interacting across all levels of the organization
• Identify and act on documentation-related issues and implement solutions
• Assist with audits and inspections by providing requested documents
• Some duties may vary slightly by location

QUALIFICATIONS

• High School Diploma or GED required
• Associate's Degree or coursework in Quality, Business, or Science, preferred
• 1-3 years of relevant experience in documentation, manufacturing, or quality assurance (preferably in a cCGMP-regulated environment)

Knowledge, Skills and Abilities

• Accurately manage, track, and verify documentation with precision
• Ability to read, write, and speak clearly and professionally in English
• Proficiency in Microsoft Office (Word, Excel, Outlook); experience with document management systems or ERP platforms (e.g., MAX, Access)
• Manage multiple document workflows and prioritize tasks efficiently
• Identify document control issues, propose improvements, and implement actions
• Handle sensitive quality and customer documentation discreetly
• Familiarity with current Good Manufacturing Practices
• Ability to move/lift up to 40 lbs

About ProStaff Workforce Solutions
We are a fast growing and successful agency that treats all its clients and candidates with a personal touch. ProStaff Workforce Solutions is a group of industry experts—many hailing from larger agencies—who know their business well and enjoy working in a more hands-on and flexible environment, with attention to detail. Our mission is to match quality people with quality jobs and quality companies to maximize productivity and profitability. We develop long-term relationships and provide a level of customer service and expertise that instill confidence and trust in our client companies and candidates.

Our Values
• Integrity
• Commitment
• Quality
• Diversity

Benefits for eligible employees
• Direct deposit
• Weekly pay
• Medical benefits
• 401(k) Plan

Please visit us at https://www.prostaffworkforce.com/ to explore all opportunities.

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