QMS Coordinator - Manufacturing

Ready to make a real impact on operations and quality? Join the Allred team and play a key role in keeping our systems efficient, compliant, and audit-ready.

JOB SUMMARY

We’re looking for a detail-oriented QMS Coordinator to take ownership of our ISO 9001 Quality Management System. In this role, you’ll work across departments to maintain accurate documentation, ensure ongoing compliance, support audits, and promote continuous improvement. Reporting directly to the COO, you’ll play a key role in sustaining our certification and quality processes.

You'll also provide targeted support to the Production Scheduler with ERP tasks such as part number setup and job creation, helping keep production data accurate and schedules on track.

ESSENTIAL JOB FUNCTIONS

Primary Responsibilities – ISO Quality Management System:

• Maintain ISO 9001 documentation, including procedures, forms, and records
• Track, collect, and review department-level compliance reports (monthly/quarterly)
• Coordinate and support internal audits and corrective actions
• Prepare for and assist with external ISO surveillance and recertification audits
• Provide training and guidance on ISO processes and expectations to new hires and existing staff
• Lead document control and ensure records are current and accessible
• Compile materials for management review meetings
• Own the corrective action process, including root cause analysis, implementation of process improvements, and verification of effectiveness

Secondary Responsibilities – ERP System Support:

• Assist with updates to item master data, including part numbers and attributes
• Enter or update BOMs based on engineering specifications
• Provide support with MRP scheduling tasks, including creating jobs in the ERP system

MINIMUM JOB QUALIFICATIONS

• High school diploma or equivalency; associate's degree or ISO 9001 Internal Auditor training preferred
• Experience leading or coordinating at least two full ISO 9001 certification or recertification cycles in a manufacturing environment
• Demonstrated ability to manage audit schedules, track corrective actions to closure, and maintain QMS documentation
• Experience conducting internal audits and presenting findings to management and shop floor personnel
• Proficiency in Excel for data analysis and trend tracking; experience with document control systems or QMS software preferred

WORK LOCATION

• In-person at our corporate office in Elbridge, NY

MENTAL AND VISUAL REQUIREMENTS

Mental and visual attention is required for performing detailed documentation and compliance tasks, where decisions must be made between several possibilities. Work requires coordination with others and the ability to track multiple moving parts.

PHYSICAL ACTIVITIES AND REQUIREMENTS

Work is primarily office-based but may involve occasional movement through the shop or production areas. Must be able to:

• Sit, stand, walk, and reach
• Use fingers, grasp, feel, talk, hear, and perform repetitive motions
• Occasionally lift or move up to 20 pounds

Allred & Associates was founded upon the philosophy that simplicity and innovation are the keys to a truly elegant design. Our greatest strength is our ability to solve difficult technical challenges. We draw from our broad technical experience in product design and manufacturing to produce creative solutions for our customers.

Our corporate motto
“YES, we can do that!” If you’ve got a design problem, let’s solve it.