Purchasing Specialist

This role plays a critical part in managing vendor relationships, optimizing inventory, and supporting cross-functional teams to ensure efficient purchasing processes and overall operational success. Communicate proactively regarding extended lead times, supply issues, inbound bulk purchases, and other key updates impacting operations.

Position Summary
We are seeking a detail-oriented and proactive Purchasing Specialist to support our procurement and inventory operations. This role plays a critical part in managing vendor relationships, optimizing inventory, and supporting cross-functional teams to ensure efficient purchasing processes and overall operational success.Key Responsibilities
Procurement & Purchasing Operations

• Procure materials and services in a cost-effective and timely manner, aligned with inventory control guidelines
• Obtain and evaluate vendor quotations to support purchasing decisions
• Manage and expedite purchase orders to ensure on-time delivery
• Investigate and resolve discrepancies related to pricing, quantities, and vendor performance
• Ensure all purchasing documentation is accurate and compliant with company policies and terms
• Process invoices, including direct shipment transactions, ensuring accuracy and timely completion

Buy Line Management

• Serve as a Product Champion, developing a strong understanding of assigned product lines and purchasing rationale
• Maintain and optimize min/max levels and stock vs. non-stock designations
• Identify and evaluate buying group opportunities to reduce costs and improve margins
• Manage dead stock, collaborating with vendors and sales teams to improve inventory turnover
• Ensure vendors meet full freight allowance requirements where applicable
• Communicate pricing changes to the internal Pricing Team in a timely manner

Inventory & Logistics Coordination

• Perform ongoing inventory analysis of raw materials and finished goods to optimize stock levels
• Coordinate freight claims upon shipment receipt, including verification of quantities and product quality with internal teams

Cross-Functional Collaboration

• Collaborate closely with Outside Sales, Senior Management, Warehouse, Marketing, and Purchasing teams
• Communicate proactively regarding extended lead times, supply issues, inbound bulk purchases, and other key updates impacting operations

Vendor Management & Relationships

• Build and maintain strong, productive relationships with vendors and manufacturer representatives
• Identify and share relevant vendor training opportunities with the Senior Management Team

Qualifications
Required:

• 3+ years of experience in purchasing, procurement, or buying
• Strong proficiency in Microsoft Excel (Microsoft 365)

Preferred:

• Bachelor’s degree in Business, Supply Chain, Management, or related field
• Experience in an HVAC or manufacturing environment
• Familiarity with ERP systems

Key Skills

• Strong analytical and problem-solving abilities
• Excellent attention to detail and organizational skills
• Effective communication and negotiation skills
• Ability to manage multiple priorities in a fast-paced environment
• Collaborative mindset with cross-functional teams

 

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