Purchasing Specialist

Purchasing Specialist JobID: 679 Position Type: Secretary/Clerical/Purchasing SpecialistDate Posted: 10/8/2026Location: Administration Building Closing Date: 10/23/2026 Additional Information: Show/HideJob Title: Purchasing Specialist Exemption Status/Test: NonexemptReports to: Director of BusinessDate Revised: 10/1/2026Dept./School: Business Services Compensation: Para Pay grade 6Primary Purpose:Assist in the procurement of material and equipment for the district. Work under close supervision and follows established purchasing procedures to process bids and purchase orders.Qualifications:Education/Certification:High school diploma or GED Special Knowledge/Skills:Knowledge of procedures for purchasing and invoicing supplies and equipmentAbility to work with numbers in an accurate and rapid mannerAbility to analyze and organize a complex filing system of bid-related documentationProficient keyboarding and file maintenance skillsAbility to use software to develop spreadsheets, databases, and do word processingEffective organizational, communication, and interpersonal skills Experience:3 years clerical and accounting experience preferred Major Responsibilities and Duties:PurchasingProcess bids and purchase orders as directed and in accordance with established procedures.Assist staff in preparing purchase orders, verifying available funds and authorizations before purchase, and maintaining accounts.Contact vendors to check on supply and equipment availability, invoices, purchase orders, contracts, and other issues as directed.Detects and resolves problems with incorrect orders, invoices, and shipments.ClericalPrepare and maintain vendor databases and bidder lists.Prepare correspondence, forms, manuals, reports, purchase orders, and payment authorizations using a personal computer.Compile, maintain, and file all reports, and other documents as required.OtherFollow district safety protocols and emergency procedures.Other duties as assigned.Supervisory Responsibilities:None.Mental Demands/Physical Demands/Environmental Factors:Tools/Equipment Used: Standard office equipment including personal computer and peripheralsPosture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twistingMotion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reachingLifting: Occasional light lifting and carrying (less than 15 pounds)Environment: May work prolonged or irregular hoursMental Demands: Work with frequent interruptions; maintain emotional control under stressThis document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.