Purchasing & Logistics Coordinator

Purchasing & Logistics Coordinator Job Description

Title:Purchasing & Logistics Coordinator

Reports to: Logistics Purchasing Manager

Department: Logistics

Required Permits/Licensing/Registration: Marijuana Establishment Agent Card, Valid Driver's License

FLSA Status:Non-Exempt

Supervisory Responsibilities: N/A

Overview:

Following policies set forth by the Company in concert with the Executive Management Team, provide support in the general operation of the company through vendor selection, negotiation of terms, and execution of purchasing agreements to supply retail locations with marijuana product inventory. Monitor market trends, maintain purchase order organization, manage invoicing, and oversee the verification of incoming shipments.

Essential Functions:

• Schedule and execute external product acquisitions for multiple retail locations

• Liaison with 3rd-party vendors to schedule pickups/deliveries, receive shipments, verify order product counts, improve supply chain efficiency, and oversee dispersal of compliant products to retail inventory teams

• Provide timely order confirmation and acceptance

• Collaborate with Dispensary Management and the Sales Department to integrate logistics with existing business systems including without limitation; sales, purchase allocation, order management, accounting, and order fulfillment

• Coordinate delivery schedules to sustain and control sufficient inventory levels across multiple internal & external retail locations

• Implement, and execute a Purchase Order organization method

• Verify PO accuracy with Inventory Control Teams

• Maintain vendor relations through positive and thorough communication

• Acquire, review, validate, and compile required vendor licensing documentation

• Compile and disseminate compliance documentation for internal product destined for multiple Company retail locations

• Support accounting with invoice management efforts

• Maintain business process and customer relationship management documentation

• Fulfill assigned responsibilities in line with procedures set forth by all department Standard Operating Procedures and subsequent training

• Other duties as assigned

Job Specifications:

• Operate under the guidelines provided by company policies and procedures.

• Ability to understand and complete all given directives in a timely manner.

• Ability to communicate clearly whether verbally or in writing

• Basic understanding of compliance software and job specific information technology

• Adherence to all industry standards set forth by Local, State, and Federal regulations.

• Capacity to work autonomously to achieve daily directives and department goals.

• Flexible work schedule required; to include covering a vacant shift and/or facility issues in emergency situations as needed.

• Represent the company in a professional manner when communicating or interacting with all local community, state, or federal officials.

• Observe and maintain all safety procedures and protocols

Additional Functions:

• Ability to be flexible and work in various sectors of the department or company as needed and/or requested by their direct supervisor.

• Ability to listen well and communicate effectively orally and in writing with various audiences.

• Ability to use initiative and independent judgment appropriately.

• Ability to apply appropriate public relations skills in various situations and circumstances and to facilitate change as needed.

• The ability to work in a fast-paced, changing and challenging environment.

• Must be proficient in Windows based software and point of sale applications.

• Must have excellent communications skills and attention to detail.

• Ability to interpret, understand, and comply with complex statutes, ordinances, regulations, standards, and laws.

• Understanding of applicable federal, state and local laws and regulations as they pertain to the industry, personnel law, safety regulations, local municipal codes and organizational rules, regulations, directives and standard operating procedures.

• Ability to establish and maintain effective working relationships with employees, management, governmental agencies, community members and the general public.

• Ability to use standard office equipment, computer equipment and software including word processing, database management, spreadsheet applications and electronic mail.

Additional Requirements:

• Must be a minimum of 21 years of age

• Must pass any and all required background checks

• Must be and remain compliant with any and all legal or company regulations for working in the industry

Minimum Education and Experience:

• High School Diploma or equivalent preferred

• Previous purchasing/retail experience preferred

• Equivalent combinations of education and experience may be considered, including internal experience.

Working Conditions:

• While performing the duties of this job, the employee is regularly required to perform grasping, talking, hearing, seeing, standing, sitting, bending, twisting and repetitive motions.

• PHYSICAL DEMANDS: Must be able to lift, carry and balance up to 40 pounds (100 pounds with assistance)

• Must be able to tolerate dusty, strong smelling marijuana odors, and be able to tolerate exposure to the product.