Purchasing Coordinator

Division: TEMA

Summary Description: To provide support services to the purchasing function and the continued development, revision, and implementation of the ongoing program of procurement of approved and/or specified materials and services.

Academic and Trade Qualifications: High school diploma or equivalent required with 2 years of college or professional training and experience.

Work Experience: 2 or more years of work experience in a customer service oriented environment and direct interaction with customers/clients

Responsibilities:

• Maintains and improves upon electronic records for purchasing department.  
• Maintains and improves upon an effective order acknowledgement and expediting follow-up system for purchasing orders.
• Review order acknowledgement report daily and update as necessary.
• Process order acknowledgements as they are received and update system and assist buyers in reconciling discrepancies.
• Requests quotations and/or information as directed by Director of Purchasing.
• Regularly reviews open order reports to spot past due items to start expediting.
• Monitors receiving report daily and assists with adjusting base pricing on the system as necessary.
• Assists buyers in entry and proofreading of purchase orders in preparation for approval.
• Sets up new vendor information on the system.
• Sets up new non-stock items on the system.
• Initiates adjustments with vendors at the direction of buyers involving purchasing, purchase order revisions, and cancellations.
• Works close with warehouse to reconcile shipping discrepancies.
• Place orders directly with suppliers as directed by Director of Purchasing.
• Assists with emergency work plan during severe weather as directed.
• Perform other functions or duties as required or directed.

Job Knowledge: Effective working knowledge of office procedures and purchasing procedures preferred. Most possess working knowledge of computers and office machines with good understanding of filing systems and follow-up.

Abilities and Skills: Accurate typist with at least 60 wpm with ability to type numerals effectively. Ability to operate a variety of office equipment such as computer terminal, PC, calculator, and copier / printer.  Must understand and be able to compute discounts, percentages, various units of measure, etc. Must possess effective telephone and written business communication skills.

Relationships and Contacts: Reports to Director of Purchasing and works closely with Purchasing team and accounting department

Working Conditions: Normal working conditions  

Company Profile: North Carolina’s Electric Cooperatives (http://ncemcs.com/about/ncemc.htm) is the brand for the family of organizations formed to support the state’s 26 local electric cooperatives, including: North Carolina Electric Membership Corporation, the power supplier to many of the electric cooperatives; North Carolina Association of Electric Cooperatives, the cooperatives’ trade association; and Tarheel Electric Membership Association, Inc. (TEMA), a central purchasing and materials-supply cooperative. 

North Carolina Electric Membership Corporation provides equal employment opportunities (EEO) to all applicants for employment.