PURCHASING CLERK

PURCHASING CLERK

August 31, 2026 Alabama, Mobile Full-time

PURCHASING CLERK

Department: Accounting

Reports to: Purchasing Agent

Supervises: N/A

Classification: Non-Exempt

JOB SUMMARY

Under the supervision of the Purchasing Agent, the Purchasing Clerk is responsible for placing orders, expediting back orders, and processing paperwork for stock and non-stock supplies for all Centers and departments, including Pharmacy. The Purchasing Clerk manages and coordinates the purchase of goods and services for Franklin Primary Health Center, Inc. in an efficient and economical manner.

ESSENTIAL FUNCTIONS

• Responsible for the collection of requisitions, proper execution of all paperwork, and the steady and even flow of supplies. Prepares purchase orders, assists in obtaining bids for each item, and submits purchase orders to the CFO for approval.
• Places purchase orders utilizing a computer terminal for supplies and equipment upon CFO approval.
• Contacts vendors and negotiates prices. Obtains a minimum of two prices for regular supplies and three prices for equipment whenever possible.
• Matches and verifies purchase requisitions, orders, and shipping documents for each order received from Centers. Verifies documentation of receipt.
• Assists in the research and selection of vendors as needed and assists in evaluating vendor performance. Utilizes different vendor sources to fill orders as directed.
• Follows up on back orders, expedites delivery of orders, and makes special arrangements for delivery. Communicates expected delivery dates to departments. Handles returned merchandise, ensures proper credit is received, and prepares necessary paperwork.
• When necessary or when assistance is needed, periodically visits each department to assist managers in monitoring the stocking of supplies. Monitors quantities through requisitions.
• Assists in maintaining an up-to-date computer pricing and vendor filing system to ensure immediate and accurate access to information.
• Assists with the establishment and monitoring of the fixed asset control system.
• Sorts and handles packages to determine order origin, contents, return authorization, return verification, and credit verification.
• Performs other duties as assigned by the Purchasing Agent.

The preceding examples are representative of the assignments performed by this position and are not intended to be all-inclusive.

PERFORMANCE STANDARDS

Performance will be evaluated by the Purchasing Agent, wherein a satisfactory overall rating is considered the minimum acceptable level of performance.

CUSTOMER SATISFACTION REQUIREMENTS

Must provide the very best customer satisfaction to patients, visitors, and co-workers at all times in a professional and courteous manner. Doing things right the first time. Making people feel welcome. Shows respect for each customer. Anticipates customer needs and concerns. Keeps customers informed. Helps and goes the extra mile. Responds quickly. Protects privacy and confidentiality. Demonstrates proper telephone etiquette. Takes responsibility for handling complaints. Be professional. Takes ownership of your attitude toward Service Excellence.

QUALIFICATIONS

Education and Experience: High school diploma or GED equivalent. Possess a degree of familiarity with governmental purchasing requirements and bidding procedures. Possess knowledge of medical supplies. One (1) or more years of experience or any combination of experience, education, or training that would provide the level of knowledge, skill, and ability required.

Knowledge, Skills, and Abilities: Knowledge of basic typing skills with an emphasis on accuracy, legal aspects of purchasing, and basic medical terminology. Must have a valid Alabama driver's license, be insurable, and have use of own vehicle on the job. Must be self-motivated and able to locate additional resources in the area of purchasing.

PROTECTED HEALTH INFORMATION (PHI) ACCESS

PROHIBITED: For purposes of HIPAA Compliance, there are four workforce categories that define the level of access to PHI granted to the incumbent. This position is classified under Facilities Personnel; therefore, access is prohibited. Use and/or disclosure of PHI is not permitted.

PRIVACY RULE COMPLIANCE REQUIREMENTS

• Adheres to Health Insurance Portability and Accountability Act (HIPAA Privacy Rule) policies and procedures.
• Must successfully complete Privacy Rule compliance training annually or as revisions are made to the policies and procedures.

PHYSICAL/MENTAL REQUIREMENTS

• Ability to communicate effectively with sales representatives and medical personnel by telephone, in person, or through written communication.
• Must be able to assimilate information and make decisions and work under pressure in a detailed, organized manner.
• Must be able to operate or learn to operate a computer terminal.
• Must be able to meet the attendance requirements of the position.
• Must be able to adhere to the Center's policies, procedures, and safety regulations.
• Work is sedentary in nature; however, moderate standing, stooping, bending, walking, and lifting are required.

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