Purchasing Associate

We are hiring a Purchasing Associate in Chandler, AZ to support the procurement and inventory operations at Horsepower Automotive Group. This role is ideal for a highly organized, detail-oriented professional who thrives on accuracy and process. You'll manage the full purchase order lifecycle, coordinate with vendors, track dropship shipments, receive and log inventory in our ERP system, and provide front-desk coverage as part of a collaborative office team. If you have experience as a Purchasing Assistant, Purchasing Coordinator, Procurement Associate, Inventory Coordinator, or Order Entry Specialist, we'd love to hear from you.

Are you ready to be part of our future?

Key Responsibilities 

• Send and process purchase orders (POs) to vendors and suppliers accurately and on schedule
• Enter and maintain data in the company ERP system, ensuring records are accurate, complete, and up to date
• Receive incoming inventory, verify shipments against POs and packing slips, and update inventory records
• Follow up with vendors on order status, lead times, backorders, and delivery confirmations
• Place and track dropship orders, coordinating directly with suppliers to ensure timely delivery to end customers
• Validate purchase costs against quotes, contracts, and invoices to catch discrepancies before payment
• Reconcile purchase orders, packing slips, and invoices to support accurate accounts payable processing
• Maintain organized, audit-ready purchasing and receiving records
• Provide front desk reception support, including greeting visitors, answering phones, and directing inquiries
• Communicate proactively with internal teams (warehouse, accounting, sales) regarding order status and inventory levels
• Identify and flag pricing errors, shipment discrepancies, or vendor delays

Qualifications:

• 1+ years of experience in purchasing, procurement, inventory, or order entry
• Hands-on experience with an ERP system (e.g., Macola, NetSuite, SAP, Microsoft Dynamics, Epicor, or similar) strongly preferred
• Proficiency in Microsoft Excel and general data entry accuracy
• Strong attention to detail and ability to catch cost or quantity discrepancies quickly
• Excellent written and verbal communication skills for vendor follow-up and internal coordination
• Comfortable managing multiple priorities: purchase orders, dropship tracking, inventory receiving, and front desk duties
• Ability to work independently and as part of a team in a fast-paced environment
•  High school diploma required; Associate's or Bachelor's degree in Business, Supply Chain, or related field a plus

Core Skills

• Purchase Order Processing
•  ERP Systems
• Inventory Receiving
• Data Entry
• Vendor Management & Follow-Up
• Dropship Order Tracking
• Cost Validation
• Accounts Payable Support
• Front Desk / Office Reception
• Attention to Detail
• Organizational Skills
• Microsoft Excel

Benefits

• Health Insurance
• Dental Insurance
• Life Insurance
• Vision insurance
• Short-Term Disability Insurance – 100% Employer Paid
• Sick Time / Paid time off
• Employee Referral Program

Schedule:

• Monday – Friday
• Full-Time
• Compensation: $50,000–$65,000 per year, based on experience

Work Location: In-Person at our facility in Chandler, AZ