Purchasing Assistant

Position Overview

The Purchasing Assistant supports the day-to-day operations of the Purchasing Department by ensuring the timely procurement of products and materials that align with Nine Line Apparel’s operational and brand standards.

Reporting to the Purchasing Supervisor, this position is responsible for maintaining accurate purchase order information, monitoring inventory levels, tracking orders, and coordinating with vendors and internal departments to ensure products and materials are ordered and delivered accurately and on time.

• Maintain accurate purchase order records and related purchasing data.
• Monitor inventory levels and identify purchasing needs within assigned product categories.
• Create and process purchase orders as directed by the Purchasing Supervisor.
• Track purchase orders and follow up to ensure timely delivery of products and materials.
• Communicate with vendors regarding order status, delays, shortages, and delivery issues.
• Notify Sales and Customer Service teams of order delays, inventory concerns, or other issues that may impact customers.
• Coordinate with internal departments regarding weekly purchasing needs and order status.
• Assist with inventory management, reporting, and reconciliation as needed.
• Maintain organized purchasing documentation and records.
• Assist with resolving discrepancies related to purchase orders, shipments, quantities, or deliveries.
• Support the Purchasing Supervisor with administrative tasks and special projects.
• Perform other duties and responsibilities as assigned by the Purchasing Supervisor.