Purchasing Assistant

X\Personnel \POSITIONS CURRENT \FO Finance and Operations \0064.FO Purchasing Assistant \0064.FO Purchasing Assistant PosDes07.23.26.docx POSITION DESCRIPTION Position Title Purchasing Assistant Number 0064.FO FTE 1.0 Classification Classified non -exempt Report To Controller Date 0726 Grade 5 General Description and Purpose Purchasing Assistant is responsible for entering and processing requisitions under the direction of the Controller . This position will also assist as a backup for other positions in the Business Office. The individual must have a high level of professionalism strong communication skills and have exceptional customer support skills to be able to work with staff on all purchasing procedures. Primary FunctionsResponsibilities 1. Prepare purchasing requisitions for departments including reviewing those purchasing requests. 2. Assist in p reparing budgets by department then check for accuracy and monito r budgets throughout the year. 3. Assist in reconciling departmental accounts . 4. Do bank reconciliation for bank accounts . 5. Assist in helping monitor expenditures . 6. Assist in tracking scholarship. 7. Assist with monthly reports . 8. Assist with year -end closing and annual audit as requested . 9. Back up for other business office positions. Coordination and Accountability Tasks Perform other duties related to Supervise the Following Staff None Required Knowledge Skills Abilities and other Characteristics 1. The ability to collaborate effectively with others and contribute to a team environment. 2. Must possess a positive pleasant and helpful attitude at all times . 3. The ability to manage time prioritize tasks and meet deadlines. 4. Must have excellent office skills a. data entry b. filing c. telephone d. computer experience - Microsoft Office Word Excel and PowerPoint e. computerized accounting systems f. 10-key calculator X\Personnel \POSITIONS CURRENT \FO Finance and Operations \0064.FO Purchasing Assistant \0064.FO Purchasing Assistant PosDes07.23.26.docx 5. Must be able to maintain confidentiality and adhere to college policies. Experience Education 1. Associates degree required and bachelors degree preferred. Certifications andor Licensure Work ConditionsEnvironment Office setting. Other None Acknowledgement of Receipt and Agreement By signing below I acknowledge that I have received and reviewed a copy of this position description. In addition I agree to strive to effectively perform and comply with the job duties and responsibilities outlined in this description. ____ _____ Employee Name Printed Date ____ Employee Signature