Purchasing Assistant

About the Role:

Provide essential clerical and administrative support to the Purchasing function through accurate filing, document management, supplier support, and issue resolution. Ensure the timely processing of purchasing documents, assist Buyers and the Purchasing Manager, and support smooth coordination with Receiving and Accounts Payable.

Qualifications (Required and Preferred):

Education:  High School Diploma or equivalent (R); B.S. in Business or related field (P)

Experience: Experience in Purchasing, Accounting, or Supply Management (P)

Areas of Knowledge: Reading blueprints (P), Purchasing (R) and MS Office (R)

Skills: All required: math, writing and oral communications, problem-solving, accuracy and attention to detail, organization, and negotiation.

Role Responsibilities:

General & Administrative

• File and store all Purchase Orders, Vendor Change Forms, Labor Contracts, Blanket Orders, Miscellaneous Shipping Orders, and Capital Expenditure project documents
• Track blanket orders and notify requisitioners of upcoming expirations
• Check and file packing slips

Purchasing Operations Support

• Assist Buyers in adding parts for cribs, storerooms, and spare parts
• Add/update vendors in the vendor master as needed

• Support Buyers with ETA checks on Purchase Orders

• Complete reports as required

• Maintain cost avoidance and cost savings spreadsheets supporting raw material, scrap, and MRO savings.

Issue Resolution

• Work with Receiving to solve receiving discrepancies.
• Coordinate with Accounts Payable to resolve invoicing issues.
• Provide backup support to the Purchasing Manager, Senior Buyers, and Buyers.

Relationship Management

• Maintain positive, professional relationships with suppliers and internal customers across Kokomo Operations and domestic service centers.