Purchasing Assistant

This position supports the Purchasing Department with sourcing materials and services, obtaining supplier quotes, processing purchase orders, maintaining vendor information, tracking deliveries, and coordinating material needs with internal departments. The ideal candidate has strong administrative and data-entry skills, communicates professionally with vendors, and can manage multiple purchasing priorities in a fast-paced environment.

Purchasing Assistant

Pay:$25.00–$30.00 per hour(Based on Experience)
Location:Collinsville, OK
Shift:Monday–Friday | 8:00 AM – 5:00 PM
Job Order #:151675

Position Overview

Stand-By Personnel is seeking a detail-oriented and organized Purchasing Assistant for an opportunity in Collinsville. This position supports the Purchasing Department with sourcing materials and services, obtaining supplier quotes, processing purchase orders, maintaining vendor information, tracking deliveries, and coordinating material needs with internal departments.

The ideal candidate has strong administrative and data-entry skills, communicates professionally with vendors, and can manage multiple purchasing priorities in a fast-paced environment. Previous purchasing, procurement, inventory, or supply-chain experience is preferred.

Required Experience & Skills

• Strong attention to detail and data-entry accuracy
• Excellent organizational and documentation skills
• Strong written and verbal communication skills
• Ability to communicate professionally with vendors and internal departments
• Proficiency with Microsoft Office
• Ability to learn purchasing and inventory software
• Ability to prioritize multiple requests and deadlines
• Strong follow-up and problem-solving skills
• Ability to maintain accurate purchasing and vendor records
• Basic knowledge of purchasing or inventory processes preferred
• Dependable attendance and professional work habits

Essential Duties & Responsibilities

• Assist with sourcing materials, products, and services
• Request quotes from current and prospective suppliers
• Compare supplier pricing, quality, availability, and delivery options
• Prepare and process purchase orders
• Verify purchase order information for accuracy
• Maintain accurate purchasing records and documentation
• Track open purchase orders
• Follow up with vendors regarding order status
• Confirm expected delivery dates
• Identify delayed orders and communicate concerns
• Maintain vendor files and supplier information
• Update vendor contact, pricing, and product information
• Communicate with internal departments regarding material needs
• Help monitor inventory levels and supply requirements
• Assist with invoice discrepancies, returns, and damaged shipments
• Prepare basic purchasing and inventory reports
• Perform additional purchasing and administrative duties as assigned

Purchasing & Purchase Order Support

• Prepare purchase orders according to established procedures
• Review quantities, pricing, and supplier information
• Maintain documentation for open and completed orders
• Monitor purchase orders from placement through delivery
• Follow up on outstanding or overdue orders
• Communicate order changes to appropriate personnel
• Help ensure required materials arrive when needed

Supplier Quotes & Sourcing

• Contact suppliers to obtain quotes
• Compare pricing between vendors
• Review available delivery timelines
• Compare product and material options
• Help evaluate price, quality, and availability
• Maintain organized quote information
• Communicate purchasing options to appropriate team members
• Assist with sourcing alternative suppliers or products when required

Vendor Management

• Maintain accurate vendor records
• Update supplier contact information
• Maintain current pricing and product information
• Communicate professionally with vendors by phone and email
• Follow up regarding deliveries and outstanding orders
• Help resolve shipment or order concerns
• Maintain organized vendor documentation

Inventory & Material Coordination

• Communicate with internal departments regarding material and supply needs
• Help monitor inventory levels
• Identify low-stock materials
• Communicate urgent material requirements to Purchasing personnel
• Track incoming materials against operational needs
• Assist with maintaining accurate purchasing and inventory information
• Help prevent material shortages from affecting operations

Invoice, Return & Shipment Support

• Assist with researching invoice discrepancies
• Compare purchasing information against applicable documentation
• Communicate discrepancies to vendors or internal personnel
• Assist with product returns
• Help resolve damaged shipment concerns
• Maintain supporting documentation for purchasing issues
• Follow up until outstanding issues are resolved

Computer & Reporting Responsibilities

Candidates should be comfortable using:

• Microsoft Excel
• Microsoft Word
• Microsoft Outlook
• Purchasing software
• Inventory systems
• Email and electronic documentation
• Data-entry and reporting tools

Responsibilities may include preparing basic purchasing reports, inventory information, vendor records, and order-tracking documentation.

Preferred Qualifications

• Previous Purchasing Assistant experience
• Procurement experience
• Purchasing or Buyer support experience
• Inventory-control experience
• Supply-chain experience
• Manufacturing purchasing experience
• Purchase order processing experience
• Vendor-management experience
• Microsoft Excel experience
• ERP, purchasing, or inventory software experience
• Experience resolving invoice and receiving discrepancies

Key Skills for Success

• Purchasing support
• Vendor communication
• Purchase order processing
• Quote comparison
• Order tracking
• Inventory awareness
• Data-entry accuracy
• Microsoft Office
• Organization
• Problem-solving
• Follow-through
• Deadline management

Work Environment

• Professional purchasing and administrative environment
• Regular communication with vendors and internal departments
• Frequent computer, email, telephone, and data-entry responsibilities
• Fast-paced environment requiring management of multiple orders, deadlines, and material needs
• Detail-intensive position where accurate purchasing records and consistent vendor follow-up are important
• Stable Monday–Friday | 8:00 AM – 5:00 PM schedule

Why You'll Want This Opportunity

• Competitive pay of $25.00–$30.00/hour, based on experience
• Stable Monday–Friday daytime schedule
• No regularly scheduled weekend work
• Gain valuable purchasing and procurement experience
• Work directly with vendors and internal operational teams
• Utilize and expand Microsoft Office and purchasing-system skills
• Build experience with purchase orders, sourcing, inventory, and vendor management
• Excellent opportunity for an organized administrative professional looking to grow within Purchasing, Procurement, or Supply Chain

Ready to Apply?

Apply today for immediate consideration or call/text 918-576-7117 for more information.

You can also apply in person at:

Stand-By Personnel – Claremore
507 E. Will Rogers Blvd.
Claremore, OK 74017
Monday–Friday | 8 AM – 4 PM