Purchasing and Receiving Supervisor

What you'll do

• Partner with department leaders to forecast procurement needs, align priorities, and ensure timely sourcing that supports operational goals across the property. 

• Develop, evaluate, and manage a network of vendors and suppliers, ensuring strong partnerships, competitive pricing, and consistent product quality. 

• Lead vendor negotiations, contract management, and performance reviews to drive accountability, service reliability, and cost efficiency. 

• Collaborate with Finance and senior leadership to establish, manage, and forecast procurement budgets, ensuring alignment with financial targets and operational needs. 

• Identify and execute cost optimization opportunities while maintaining brand standards and service quality. 

• Oversee all receiving operations, ensuring accuracy, proper documentation, and compliance with internal controls and audit requirements. 

• Manage inventory strategy across departments, maintaining optimal stock levels to support business demands while minimizing waste, shrinkage, and excess inventory. 

• Implement and monitor inventory control systems, including cycle counts, audits, and reporting to ensure accuracy and accountability. 

• Mitigate procurement and supply chain risks by maintaining contingency plans, ensuring compliance with company policies, and safeguarding operational continuity. 

• Continuously evaluate and improve purchasing and receiving processes, introducing efficiencies, standardization, and best practices across the organization. 

• Lead, train, and develop purchasing and receiving team members, fostering a culture of ownership, accountability, and operational excellence. 

Qualifications

• 3+ years of progressive experience in procurement, purchasing, receiving, or supply chain management, preferably within hospitality or a similar operational environment. 

• Strong understanding of procurement strategy, inventory management, vendor relations, and cost control practices, preferably in a hotel, resort, or restaurant environment.

• Demonstrated ability to negotiate effectively and manage vendor partnerships. 

• Financial acumen with experience managing budgets, tracking spend, and identifying cost-saving opportunities. 

• Proficiency in procurement systems, inventory platforms, and Microsoft Office (particularly Birchstreet). 

• Highly organized with strong attention to detail and the ability to manage multiple priorities in a fast-paced environment. 

• Strong communication and interpersonal skills, with the ability to influence and collaborate across departments. 

• Proven ability to lead independently, make sound decisions, and drive results with minimal oversight. 

• Flexible and adaptable, with a continuous improvement mindset.