| Location |
Position Title: Purchasing Analyst
Reports To: Vice President, Sourcing and Contracts Management
Pay Grade: N
Salary Range:$60,000 to 90,000
Position Summary:
Purchasing Analyst develops, publishes, provides, administers and evaluate highly complex solicitations for goods or services. Execute acquisition services and related business activities, according to approved policy and procedures, and within a dynamic team environment with an intense customer service emphasis.
Role and Responsibilities
Execute, review, modify, and/or develop, if required, the methods, protocols and procedures de signed for the E-Procurement system of the acquisition process.
Prepare and deliver training, materials and technical assistance/support to Business Unit members and other individuals involved in the acquisition services processes.
Assist in acquisition planning with business units.
Effectively interface with Senior Management, Atlanta Housing Authority Business Unit members, other Acquisition & Management Services Departments, contractors and members of the public on a regular basis in preparing and administering solicitations, addenda, responses to questions and discuss contract solicitation responsibilities, services, recommendations and requirements.
Coordinate with the Finance Department to ensure that adequate funds have been budgeted or allocated for contract action (e.g. obtain funding availability forms and process subsequent purchase orders, releases and/or receipts)
Evaluate and administer informal, formal, alternative, emergency, and other procurement methods in accordance with agency requirements and applicable regulations.
Ensure the timeliness and accuracy of all highly complex solicitations and acquisition issues, ensuring corporate compliance and consistency, and verifying accuracy of solicitation projects/information on a daily basis.
Identify, analyze and solve project-based problems and challenges related to the delivery of acquisition services activities impacting the Acquisition Services Team.
Facilitate contract actions, including contract awards, task orders, renewals, amendments, modifications, and other contract administration activities.
Ensure procurement files are complete, compliant, and audit-ready.
Manage contract lifecycle activities, including renewals, expirations, and closeouts.
Communicate with the Contracting Officer’s Representative (COR) to provide periodic status reports and updates regarding contract spending and technical assistance to review contract terms and conditions.
Review invoices to ensure services rendered comply with contract/task order (e.g. scope of work; hourly rates)
Verify with Point of Contact/COR that goods and/or services have been received and accepted: route the invoice for payment, maintain complete financial records related to contract performance and record all payment actions taken relative to contract administration
Identify process improvements to all aspects of acquisition services to streamline solicitations and improve internal and external customer service.
Implement business and governmental acquisition-related “best practices” as directed.
Maintain an up-to-date knowledge of local, State and Federal regulations and requirements related to acquisition services activities.
Perform such other related duties as may be required and/or assigned.
Knowledge and Skill Requirements:
Excellent verbal and written communication skills, with the ability to read, interpret and develop narratives, handbooks, policies, procedures statistical reports, documents and complicated Business Unit-specific information, as required.
Ability to handle, prepare and execute highly complex projects in a time-sensitive environment using strong analytical skills and abilities with attention to consummate customer service.
Excellent interpersonal skills (including initiative, judgment, tact, diplomacy, etc.) and other business skills, with the demonstrated capability of developing and maintaining internal and external positive and professional relationships.
Organizational and project management skills to plan, prioritize, evaluate and solve highly complex problems quickly and accurately in an environment of multiple and possibly shifting priorities.
Excellent research and analytical skills and experience in preparing highly complex and other solicitations, reports, proposals, and similar documents of various complexities.
Excellent attendance, punctuality and sensitivity to internal and external timelines.
Education and Experience:
Bachelor’s degree in a related field is recommended with three (3) to five (5) years of related experience or equivalent combination of education and/or experience.
Demonstrated proficiency and use of current office technology and software application(s) on a regular basis required.
Working knowledge of the Code of Federal Regulations (C.F.R.) and/or U.S. Housing Urban Development (HUD) regulations, handbooks and interpretation is preferred. Professional procurement and contract management certifications are highly desirable, including but not limited to NIGP Certified Procurement Professional (NIGP-CPP), Certified Professional Public Buyer (CPPB), Certified Public Procurement Officer (CPPO), Certified Professional in Supply Management (CPSM), Certified Federal Contracts Manager (CFCM), or equivalent credentials.
Candidates who do not possess a relevant certification at the time of hire will be expected to obtain an approved procurement or contract management certification within eighteen (18) months of employment.
Atlanta Housing may provide support for certification training and examination costs in accordance with agency policy. Private sector procurement experience is a plus.
Working Conditions
Works in an office environment. May require frequent bending, stooping, reaching and prolonged sitting and/or standing. Frequent local travel which necessitates a valid State of Georgia driver’s license and be fully insurable for the purpose of obtaining clearance on company “Authorized Drivers List