Purchasing Agent (Local Government) - Fayette County Housing Authority

Purchasing Agent (Local Government) - Fayette County Housing Authority

Salary

$47,027.00 - $73,267.00 Annually

Location

Fayette County, PA

Job Type

Civil Service Permanent Full-Time

Job Number

CS-2026-56905-L0280

Department

Local Government

Division

CS Fayette Co Housing Auth

Opening Date

08/25/2026

Closing Date

9/7/2026 11:59 PM Eastern

Job Code

L0280

Position Number

80008742

Union

Non Union

Bargaining Unit

LG

Pay Group

LG

Bureau / Division Code

88327220

Bureau / Division

Fayette County Housing Authority

Worksite Address

624 Pittsburgh Road

City

Uniontown, Pennsylvania

Zip Code

15401

Contact Name

Dorothy Omatick

Contact Phone

724.434.2107

Contact Email

domatick@faycha.org

• Description
• Benefits
• Questions

THE POSITION

As a Purchasing Agent, you will ensure that Fayette County Housing Authority has the resources it needs to maintain, manage, and develop affordable and safe assisted housing for all residents. This role offers the chance to manage important purchasing and contract decisions that directly support housing services. Your efforts will ensure that staff and programs have the goods and services they need to serve the community. Apply now to join a team that strives to make a difference!

DESCRIPTION OF WORK

This position provides oversight and coordination for the agency's procurement processes. Work ensures purchases and contracts meet all to meet project and Agency needs. As a Purchasing Agent, you will perform the following duties:

• Procurement Oversight: Manage procurement activities to ensure acquisitions of proper equipment, material, supplies, and services
• Bid Coordination: Prepare and review competitive bids to ensure that solicitations meet budget, procedural, and technical requirements; issues purchase orders when acceptable
• Contract Review: Evaluate contract files for compliance with HUD regulations and ensure all required documentation is included
• Deliverable Management: Processes received items and services for payment; monitor work performed
• Stakeholder Collaboration: Work with property managers to verify receipt of goods and services;
• works with vendors regarding purchasing requirements and ordering
• Recordkeeping: Maintain vendor files and records of all purchases, procurements, and contracts to support accurate oversight, monitoring, payment approval, and closeout

Work Schedule and Additional Information:

• Full-time employment
• Work hours are 8:00 AM to 4:30 PM, Monday - Friday, with a 60-minute lunch.
• Telework: You will not have the option to telework in this position.
• Salary: In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY

QUALIFICATIONS

Minimum Experience and Training Requirements:

• Three years of purchasing work involving contact with vendors in the procurement of a variety of supplies, materials, equipment, and services; or
• Four years of stores or warehouse experience that includes responsibility for maintaining inventory control; requisitioning or ordering supplies, and supervising subordinates; and Graduation from high school or equivalent certification; or
• Completion of college level instruction in business or the liberal arts may be substituted for a year-for-year basis for purchasing or stores experience to a maximum of two years; or
• Any equivalent combination of experience and training.

Other Requirements:

• You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency Guidelines.
• Hiring preference for this vacancy may be given to candidates who live within Fayette County. If no eligible candidates who live within Fayette County apply for this position, candidates who reside in other counties may be considered.
• You must be able to perform essential job functions.

Legal Requirements:

• A conditional offer of employment will require submission of criminal history reports. See hiring agency contact information.
• A conditional offer of employment will require a drug screening.

How to Apply:

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.
• All application materials and interview responses must reflect the applicant's own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only. Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted. Review the Guidance for Generative AI Tools & Job Seekers for additional information.

Veterans:

• Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

EXAMINATION INFORMATION

• Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
• Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
• Your score is valid for this specific posting only.
• You must provide complete and accurate information or:
• your score may be lower than deserved.
• you may be disqualified.

You may only apply/test once for this posting.Your results will be provided via email.

Benefit packages are determined by the county and may vary. Please contact the applicable county human resource office directly to inquire about a specific benefit package.

01

How much full-time experience do you have in purchasing work involving contact with vendors in the procurement of a variety of supplies, materials, equipment, and services?

• 3 years or more
• 2 but less than 3 years
• 1 but less than 2 years
• Less than 1 year
• None

02

If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below. The employer(s) and a description of the experience must also be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision. If you claimed you do not have experience, type N/A in the text box below.

03

How much full-time experience do you have in stores or warehouse work that includes responsibility for maintaining inventory control, requisitioning or ordering supplies, and supervising subordinates?

• 4 years or more
• 3 but less than 4 years
• 2 but less than 3 years
• Less than 2 years
• None

04

If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below. The employer(s) and a description of the experience must also be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision. If you claimed you do not have experience, type N/A in the text box below.

05

How many semester credits of college coursework have you completed? If you are claiming credits/degree, you must upload a copy of your college transcript(s) for this education to be considered in the eligibility decision. Unofficial transcripts are acceptable. You must attach your transcript(s) prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add a transcript(s) to the application after it has been submitted.

If your education was acquired outside of the United States, you must upload a copy of your foreign credential evaluation report. We can only accept foreign credential evaluations from organizations that are members of the National Association of Credential Services (NACES). A list of current NACES members can be found by visiting www.naces.org and clicking the Evaluation Services Link.

You must attach your documentation prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add a document to the application after it has been submitted.

• 60 credits or more
• 30 but less than 60 credits
• Less than 30 credits
• None

06

You must complete the supplemental questions below. These supplemental questions are the exam and will be scored. They are designed to give you the opportunity to relate your experience and training background to the major activities (Work Behaviors) performed in this position. Failure to provide complete and accurate information may delay the processing of your application or result in a lower-than-deserved score or disqualification. You must complete the application and answer the supplemental questions. Resumes, cover letters, and similar documents will not be reviewed for the purposes of determining your eligibility for the position or to determine your score.

All information you provide on your application and supplemental questions is subject to verification. Any misrepresentation, falsification or omission of material facts is subject to penalty. If requested, you must provide documentation, including names, addresses, and telephone numbers of individuals who can verify the validity of the information you provide in the application and supplemental questions.

Read each question carefully. Determine and select which "Level of Performance" most closely represents your highest level of experience/training. List the employer(s)/training source(s) from your Work or Education sections of the application where you gained this experience/training. The "Level of Performance" you choose must be clearly supported within the description of the experience and training information entered in your application or your score may be lowered. In order to receive credit for experience, you must have worked in a job for at least six months in which the experience claimed was a major function.

If you have read and understand these instructions, please click on the "Yes" button and proceed to the exam questions.

If you have general questions regarding the application and hiring process, please refer to our FAQ page.

• Yes

07

WORK BEHAVIOR 1 - RESEARCH

Conducts research by gathering, analyzing, and interpreting procurement guidelines and determining the best procurement method for each occurrence. Researches and coordinates information from personnel and vendors to determine the best method of contracting for items or services.

Levels of Performance

Select the "Level of Performance" which best describes your claim.

• A. I have experience researching records and files and gaining information through discussions with involved parties. I was responsible for compiling all available information from a variety of sources AND determining the relevance for inclusion in the final analysis.
• B. I have experience researching records and files and gaining information through discussions with involved parties. I was responsible for compiling a portion of the available information from a variety of sources.
• C. I have successfully completed college-level coursework related to research methods, research design and analysis, library sciences, market research, or data collection.
• D. I have NO experience or coursework related to this work behavior.

08

In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below.

• The name(s) of the employer(s) where you gained this experience.
• The actual duties you performed related to conducting research.
• The types of information you gathered and/or for which you determined relevance.
• Your level of responsibility.

09

If you have selected the level of performance pertaining to college coursework, please provide your responses to the three items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below.

• College/University
• Course Title
• Credits/Clock Hours

10

WORK BEHAVIOR 2 - CONTRACT DEVELOPMENT AND PROPOSAL ANALYSIS

Develops technical specifications and language for Requests for Proposals (RFP), Invitation for Bids (IFB), and Requests for Qualifications (RFQ) in accordance with established contract and procurement policies. Analyzes vendor proposals and creates follow-on documents to ensure procurement needs are met and established policies are followed.

Levels of Performance

Select the "Level of Performance" which best describes your claim.

• A. I have experience developing technical specifications and language for contracts. I analyzed vendor proposals to ensure procurement needs were met and established policies were followed.
• B. I have experience analyzing vendor proposals to ensure procurement needs were met and established policies were followed but did NOT develop the technical specifications and language for the contracts.
• C. I have successfully completed college-level coursework related to procurement, business administration, logistics, contract law, or supply chain management.
• D. I have NO experience or coursework related to this work behavior.

11

In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below.

• The name(s) of the employer(s) where you gained this experience.
• The actual duties you performed related to contract development and/or proposal analysis.
• The types of contracts developed and/or proposals analyzed.
• Your level of responsibility.

12

If you have selected the level of performance pertaining to college coursework, please provide your responses to the three items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below.

• College/University
• Course Title
• Credits/Clock Hours

13

WORK BEHAVIOR 3 - TECHNICAL ASSISTANCE

Provides technical assistance and consultative services to staff regarding the development, implementation, and evaluation of procurement contracts. Advises staff and vendors on procurement regulations, policies, and methods. Assesses and defines needs or problems and recommends possible solutions.

Levels of Performance

Select the "Level of Performance" which best describes your claim.

• A. I have experience providing technical assistance and consultative services to staff and vendors to identify needs and answer questions. I recommended possible solutions to problems or concerns.
• B. I have experience providing technical assistance and consultative services to staff and vendors to identify needs and answer questions but did NOT recommend possible solutions to problems or concerns.
• C. I have successfully completed college-level coursework related to public relations, counseling, public speaking, psychology, or sociology.
• D. I have NO experience or coursework related to this work behavior.

14

In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below.

• The name(s) of the employer(s) where you gained this experience.
• Your experience providing technical assistance and consultative services.
• Your experience recommending possible solutions to problems or concerns.
• Your level of responsibility.

15

If you have selected the level of performance pertaining to college coursework, please provide your responses to the three items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below.

• College/University
• Course Title
• Credits/Clock Hours

16

WORK BEHAVIOR 4 - DEVELOPING STANDARDS AND PROCEDURES

Develops and implements procedures to eliminate unacceptable risk and provide a uniform system of controls to ensure accountability related to purchasing. Monitors agency compliance with established purchasing standards and identifies areas of risk related to the accuracy and completeness of procurement documents.

Levels of Performance

Select the "Level of Performance" which best describes your claim.

• A. I have experience developing purchasing standards and procedures and implementing changes as necessary.
• B. I have experience implementing purchasing standards and procedures. I provided feedback and recommendations for changes as needed.
• C. I have successfully completed college-level coursework related to policy development.
• D. I have NO experience or coursework related to this work behavior.

17

In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below.

• The name(s) of the employer(s) where you gained this experience.
• .Your experiencing developing purchasing standards and procedures.
• Your experience implementing changes.
• Your experience making recommendations.
• Your level of responsibility.

18

If you have selected the level of performance pertaining to college coursework, please provide your responses to the three items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below.

• College/University
• Course Title
• Credits/Clock Hours

Required Question

Employer Commonwealth of Pennsylvania

Address 613 North Street

Harrisburg, Pennsylvania, 17120

Website http://www.employment.pa.gov