Purchasing Agent

Purchasing Agent

Join the City of Lebanon's Finance Department as our Purchasing Agent and take ownership of a role that touches every City department. You will manage bids, negotiate and administer contracts, and help shape the policies that guide how the City buys, all while promoting open competition and supporting local businesses.

What You'll Be Doing:

• Coordinate and oversee the City's purchasing protocols and contract management processes
• Prepare and review Invitations for Bid, Requests for Quotation, Requests for Proposal, and Requests for Qualifications
• Develop, review, award, and monitor contracts and agreements, confirming that funds are available
• Help departments write specifications and scopes of work for supplies, equipment, and services
• Review and process purchase orders and requisitions
• Research and select vendors, solicit quotes, and run pre-bid meetings and bid evaluations
• Keep vendor relationships productive by resolving late shipments, damaged goods, and contract noncompliance
• Verify invoices against purchase orders, contracts, and delivery receipts
• Train employees on the City's purchasing card program and audit it for compliance
• Maintain contract and audit files, track renewals and expirations, and generate reports
• Help evaluate and improve City procurement policies and procedures

What We're Looking For:

• Knows public procurement. Have a working knowledge of state and federal purchasing laws for local government, basic contract law, and sound business practices, and you can explain those rules clearly to staff and vendors
• Bachelor's degree in Finance, Business Administration, Public Administration, Business Law, or a related field, plus 2 years of government procurement/purchasing and contract management experience; or an Associate's degree in a finance-related field plus 4 years of that experience
• CPPB certification, or the willingness to earn it within one year of hire (required as a condition of employment)
• The ability to work well on a team and to welcome and respect differences among employees and citizens

Why Join Us?

• A role that touches every department. You'll work with teams across the City, so no two days look exactly alike.
• Real ownership. You'll coordinate the City's purchasing and contract processes and be the go-to resource departments turn to for complex procurement questions.
• Join a team that works together. Collaboration is at the heart of how we carry out the City's mission.

Must be able to successfully complete a background check/investigation, pre-employment drug test. Must have a valid driver's license.