Purchasing & Accounts Payable Clerk

Position Title: Purchasing & Accounts Payable Clerk

Location: Purcellville, VA (Onsite – 5 days/week)

Assignment Type: Permanent Hire

Compensation: $65,000 – $75,000 / Annually

Work Schedule: Monday – Friday, 9:00 AM – 5:00 PM

Benefits: This position is eligible for Medical, Dental, Vision, and 401(k)

Job Description:

Our client is seeking a Purchasing & Accounts Payable Clerk to support a growing, project-based accounting environment. This role will work closely with accounting, purchasing, and operations teams to ensure accurate processing of vendor invoices, purchase orders, and job-related costs.

This position offers a blend of accounts payable and purchasing responsibilities, with a strong emphasis on organization, accuracy, and cross-functional collaboration.

Key Responsibilities:

• Process vendor invoices and match to purchase orders in a high-volume environment
• Ensure accurate job cost coding, cost allocation, and general ledger posting
• Set up, maintain, and track purchase orders within the accounting system
• Monitor open purchase orders and commitments to ensure accuracy and completeness
• Prepare and process weekly check runs and electronic payments
• Maintain vendor records, including compliance documentation and tax forms
• Reconcile vendor statements and resolve discrepancies in a timely manner
• Assist with month-end close and financial reporting activities
• Support internal and external audits by maintaining organized documentation
• Collaborate with internal teams to ensure accurate cost tracking and reporting

Qualifications:

• 2+ years of Accounts Payable experience within a project-based or job cost environment
• Experience within construction, real estate, or similar industries required
• Proficiency with Sage 300 Construction & Real Estate (CRE) required
• Strong understanding of purchase orders, job costing, and cost coding
• High attention to detail and strong organizational skills
• Ability to work effectively in a fully onsite, team-oriented environment
• Strong communication skills for vendor and internal coordination

Additional Details:

• Fully onsite role in Purcellville, VA
• Opportunity for long-term growth within a stable and expanding team
• Exposure to both accounting and purchasing functions

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

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