| Location | San Luis Obispo, CA |
| Salary | $51,688–$69,264 Per Year |
Public Works Document Specialist (AA III)
Salary
$51,688.00 - $69,264.00 Annually
Location
San Luis Obispo, CA
Job Type
Permanent - Hourly
Job Number
1026PM-002203-01
Department
Public Works
Division
40501 PW ISF - Admin Labor
Opening Date
10/19/2026
Closing Date
11/2/2026 11:59 PM Pacific
About the Position
The County of San Luis Obispo is offering opportunities to join our APWA accredited Department of Public Works. The department is a professional team of 300 dedicated staff who serve the residents and visitors of the central coast. The Document Specialist positions play a major role in supporting and covering a wide range of responsibilities which is an important part of our department's success.
The Document Specialist covering a broad range of service (see below).
Key Qualifications
Word - demonstrate a high level of knowledge with adding footnotes, creating large mail merges, review and adding track changes, creating Table of contents, adding headers and footers, adding section breaks vs page breaks, and using styles
Editing and proofing document - highly experienced with reviewing and analyzing documents for accuracy, extremely detail oriented and well versed with spelling and grammar
Excel - demonstrate working knowledge and understanding with tracking and entering data records into a spreadsheet, adding worksheets, naming worksheets
PowerPoint- demonstrate working knowledge and understanding of editing, converting to Adobe and adding header and footers
Acrobat Pro- demonstrate working knowledge and understanding of editing, adding comments, redacting, adding headers/footers and creating fillable forms
MS Teams - demonstrate working knowledge and understanding how to collaborate and create meetings
Outlook- demonstrate working knowledge and understanding how to set up meetings and answering emails
Agenda.net/ SAP/ NEGOV - demonstrate experience with software or ability to learning new software
Social Media - coordination/ posting experience is a plus
Click Here for the full job description for Administrative Assistant III.
The Ideal Candidate
High School graduate or a GED certificate is required. (Review the complete job description for experience and qualification requirements).
Education and Experience
A combination of education, training, and experience resulting in the required knowledge, skills, and abilities. An example of qualifying education and experience includes:
All levels: Graduation from high school or possession of a G.E.D. certificate at the time of employment. Administrative Assistant Aide: Must possess aptitude and interest in clerical, administrative support work. Administrative Assistant I: Either A: Six months of experience performing duties comparable to Administrative Assistant Aide, Or B: One year of general clerical experience including word-processing/computer experience. Administrative Assistant II: Either A: One year of experience performing duties comparable to Administrative Assistant I. Or B: Two years of experience performing a wide variety of clerical and administrative assistant duties including word-processing/computer experience. Administrative Assistant III: Either A: One year of experience performing duties comparable to an Administrative Assistant II. Or B: Three years of experience performing a wide variety of clerical and administrative assistant duties including word-processing/computer experience.Licenses and Certificates
Certain positions within this classification may require driving. Positions that require driving as an essential job function will be communicated in the job posting. When driving is an essential function of the position, a valid California driver's license will be required at the time of appointment and must be maintained throughout employment.
Other Specifications
Background Investigation:
Some positions may require a background investigation, which may include a computerized voice stress analyzer and psychological evaluation. Special Subclass Recruitment:
Recruitment for Administrative Assistant positions may be conducted according to the department in which a vacancy exists and the special requirements for each position. For subclass recruitments, experience requirements may be broadened to include experience outside of public or governmental agencies. For positions involving library, property transfer, legal procedures, legal terminology, or related fields, specific experience in library services, real estate, a legal office, filing and indexing of legal documents, or closely related fields may be required. Other Conditions of Employment: Incumbents in the Elections Division of the Clerk-Recorders Office must work irregular hours during election preparation and will be required to work election night. This class specification generally describes the duties and responsibilities characteristic of the
position(s) within this class. The duties of a particular position within a multi-position class may vary from the duties of other positions within the class. Accordingly, the essential functions of a particular position (whether it be a multi-position class or a single-position class) will be identified and used by medical examiners and hiring authorities in the selection process. If you have any questions regarding the duties or the working conditions of the position, please contact the Personnel Department at (805) 781-5959.
How to Apply
Applications, including answers to supplemental questions, must be submitted online by the final filing date. To apply for this position, click "apply" at the top of this page. Most County recruitments require you to respond to supplemental questions as part of the application process. We recommend that you review these questions prior to beginning your application.
An initial application review will be conducted. Candidates who meet the minimum qualifications and are best qualified will be invited to participate in selection activities which may include online assessments, performance exams, written exams, and interviews. Final candidates will be required to have an in-depth background review performed before proceeding in the process. Please note that references will not be contacted until the end of the process.
If you have questions or would like to discuss the opportunity further, please contact Human Resources at hr@co.slo.ca.us. Confidential inquiries are welcomed. For further information regarding the County of San Luis Obispo, visit our website at www.slocounty.ca.gov
For more information regarding the Public Works Department, please visit our website at Public Works - County of San Luis Obispo.
Reasonable Accommodation Notice
Federal law requires employers to provide reasonable accommodation to individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment. Please call 805-781-5959 for assistance or e-mail hr@co.slo.ca.us for more information.
Veterans Preference Points
If you are applying for employment with the County of San Luis Obispo and you served in the United States Armed Forces, you may be eligible for veterans preference points as part of the recruitment process. Some dependents and survivors of eligible veterans may also be eligible for preference points. Click here for more information and to learn how to apply for this benefit. Please note that Veteran's credits must be on file with the County of San Luis Obispo Veterans Services Office prior to the recruitment closing date indicated on the job announcement.
Equal Employment Opportunity
The County is an equal opportunity employer. Objectives are directed toward assuring equal opportunity in selection / promotion, pay, and job assignments. Recruitment and selection procedures have been established to ensure non-discrimination on the basis of political or religious opinions or affiliations, age, sex, race, color, national origin, marital status, disability, sexual orientation or other non-merit factors. In addition, the County complies with the provisions of the Americans with Disabilities Act in hiring and retaining employees. For more information contact the Human Resources Department at (805)781-5959.
Make a Difference
Employees of the County of San Luis Obispo are public servants who impact the lives of our community every day. From supporting efforts to reduce homelessness, keeping our drinking water clean, or serving the families in need in the community, County employees make a difference.
Compensation and Benefits
Your annual salary is supplemented by a generous benefit package.
In general, temporary employees are not eligible for County-sponsored benefits and may have limited benefit options available to them. For more information on benefit eligibility, please e-mail hr@co.slo.ca.us.
For additional information regarding the benefits listed that may be available to you, visit the associated Benefits-At-A-Glance webpage (click here for link).
Some benefits include:
The County of San Luis Obispo has been recognized as a Diamond Level Family Friendly Workplace by San Luis Obispo Chamber of Commerce. We support our employees through: childcare assistance, flexible scheduling practices, paid and unpaid leave, comprehensive health benefits, flexible spending accounts, and employee assistance programs.
Pension Benefit and Employee Contribution Rates:
The Countys pension is a defined benefit plan that provides a guaranteed monthly pension payment for life based on your time in service, wages, and other factors. The County is the primary contributor to the pension fund, but the health of the pension fund also depends on mandatory employee contributions. Employees are required to pay a percentage of their base pay towards the pension fund, ranging from 5% to 19%. This amount is deducted from your paycheck pre-tax every pay period. To find out how much will be deducted from your paycheck should you be hired for this position, please contact Pension Trust at (805) 781-5465.
Healthcare Benefits and Cafeteria Contributions:
The County offers comprehensive medical coverage to you and your family, along with two dental plan options and vision coverage. All permanent employees receive a monthly employer contribution (or 'cafeteria' contribution) to help them pay for their portion of the medical, dental, and vision insurance premiums. The amount of the cafeteria contribution varies by Bargaining Unit (BU) and the extent to which employees enroll their dependents. If the cafeteria amount is greater than your selected premiums, the remainder of the cafeteria is paid out to you in your paycheck as taxable income. If the cafeteria amount is less than your monthly premiums, you pay the remainder of the premiums with pre-tax wages.
To estimate your out-of-pocket costs (or cashback from extra cafeteria), visit the Cafeteria Rates webpage (click here for link).
Learning and Development
The County prioritizes your learning, personal and professional development, and career growth. Employees have access to over 1500 on-demand courses, instructor led courses, and job-specific trainings.
Employees can take courses to upskill to make themselves more competitive for promotional opportunities and further their career growth. Examples of courses include:
Student Loan Forgiveness
Did you know that if you are employed by a government agency you may be eligible for the Public Service Loan Forgiveness (PSLF) program
County employees also have access to GotZoom, a program that offers tools and support to navigate your federal student loans.
Homebuyer assistance program
Employees have access to the "Assist-to-Own" program sponsored by Golden State Finance Authority (click here for link to more information) to get a loan for the down payment.
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Employer County of San Luis Obispo
Address 1055 Monterey Street
Suite D-250
San Luis Obispo, California, 93408
Phone 805-781-5959
Website http://www.slocounty.ca.gov/