Public Records Staff Attorney

Public Records Staff Attorney

Salary

$93,890.51 - $119,710.40 Annually

Location

City Hall - City Attorneys Office, Boca Raton, FL

Job Type

Full-Time

Job Number

04811

Department

City Attorney

Division

Administration 06/04001

Opening Date

10/09/2026

Closing Date

10/23/2026 10:32 AM Eastern

FLSA

Exempt

Bargaining Unit

Y1

• Description
• Benefits
• Questions

The Public Records Staff Attorney will be responsible for coordinating the City's responses to sizable, complex, sensitive, or otherwise non-routine public records requests; serving as a subject matter expert and resource to City employees on public records law; and assisting in the development of City-wide policies, procedures, and standard forms to improve and streamline the processes for receiving, analyzing, and responding to public records requests.

The Public Records Staff Attorney will assist the City Attorney in providing legal services for the Mayor and City Council, City officials, the City Manager, and all City departments; will respond to subpoenas, evidence preservation requests, and discovery requests; and may also perform projects/tasks as directed by the City Attorney. Work will be performed under the direction and supervision of the City Attorney.

Essential Functions

• Monitor the City's receipt, review, analysis, processing, and response to sizable, complex, sensitive, or otherwise other non-routine public records requests, including coordinating, as necessary, across City departments. Proactively engage in communication with requestors to resolve ambiguities, keep all relevant City personnel updated on the status of pending public records requests, ensure there is staff follow-up on such public records requests, and ensure the City's responses to such requests are well-documented.
• Perform legal research and draft memoranda, as necessary, regarding Chapter 119, Florida Statutes, and other applicable law to provide guidance to City staff regarding responses to public records requests.
• Develop policies and procedures to improve the Citys efficiency and effectiveness, and reduce processing times, in responding to public record requests. Create forms to be used for public records response process that help to ensure clarity, completeness, and compliance with applicable law.
• Develop and implement training programs for City staff regarding public records law in order to enhance compliance. Serve as a City-wide resource to help staff understand their public records obligations.
• Monitor amendments to public records laws and statutes in Florida.
• Handle additional assignments and projects as directed by the City Attorney.

Knowledge, Skills and Abilities

Knowledge of:

• Experience and knowledge of, or a demonstrated interest in, Florida's public records laws.
• The methods of conducting legal research.

Skilled in:

• The ability to analyze caselaw, and to prepare, or to learn to prepare, legal memoranda, ordinances, resolutions, agreements, and other legal documents.
• Excellent verbal and written communication skills, including the ability to present complex ideas effectively.

Ability to:

• Provide litigation services and/or support.
• Establish and maintain effective working relationships.

Minimum and Preferred Qualifications

• J.D. degree from an ABA-accredited law school.
• Member of The Florida Bar in good standing.
• Valid State of Florida Class "E" Driver's License

PREFERRED QUALIFICATIONS:

• Demonstrated interest (through coursework, certifications, internships/clerkships, or otherwise) in the practice of local government law, administrative law, or related fields.
• Experience in a records management role, ideally in a government setting or law firm.

POST OFFER PRE-EMPLOYMENT SCREENING REQUIREMENTS:

Final offer and employment are contingent upon successful completion of the following post-offer, pre-employment screening items:

• Criminal Background Check
• Employment Verification
• Education Verification
• Certification/License Verification

The City of Boca Raton is an Equal Opportunity, Inclusive, Veteran-Friendly Employer and Drug-Free Workplace.

The City is committed to a diverse and inclusive workplace and does not discriminate based on race, color, religion, sex, gender identity or expression, marital status, age, national origin, disability, pregnancy, familial status, sexual orientation, genetic information, or any other status protected by law.

Veterans' Preference: The City proudly supports veterans and provides employment preference to eligible veterans and other individuals as required by Florida law. Applicants eligible for Veterans' Preference are encouraged to indicate their eligibility and provide the required documentation during the application process.

DIVISION HEAD

D1, D2, D3 PAY GRADES

Benefits summary

(Unclassified Service Non-Union)

This summary is an overview of information contained in the City of Boca Raton Ordinances, Policies, Procedures, and collective bargaining agreement, if applicable. Please refer to the appropriate document for specific explanation.

ANNUAL LEAVE

The maximum accrual is 360 hours. Employees in this benefit group may convert all hours accrued annually to cash at any time.Years of

ServiceHours Accrued per MonthAdditional Hours Per Pay Period

Accrued MonthlyTotal

8-hour days per Year

0 through 5 full years82.720.78

More than 5 and less than 10 full years102.723.78

More than 10 and less than 15 full years122.726.78

15 full years & over142.729.78

CONTINUOUS SERVICE BENEFIT

In recognition of continuous service to the City, as of December 1 each year, eligible employees with more than five (5) full years of service shall receive the following based on their years of service in the month of December:

• More than 5 but less than 10 full years receive $ 600
• More than 10 but less than 15 full years receive $ 800
• More than 15 full years receive $1,000

SICK LEAVE

Employees accrue sick leave at the rate of 8 hours per month. Any hours in excess of 960 will be paid out annually at 50%. Annualy, employees in this benefit group may elect to convert sick leave accrued and not used during the two (2) prior fiscal years to annual leave, not to exceed the annual leave maximum and in accordance with City policy. Upon retirement, employees with a minimum of 5 years continuous service will receive 50% of sick leave balance. Termination for reasons other than retirement shall be entitled to payment for accrued, but unused sick leave, as follows:Continuous Years of ServicePercent of Accrued

But Unused Sick Leave

Less than 2 full years0%

2 full years, or more, but less than 5 full years10%

5 full years, or more, but less than 10 full years20%

10 full years, or more30%

HEALTH INSURANCE

The City pays 100% of the premium for employee single and eligible dependent coverabe, if elected, in the Medical Plan. Additionally, the City pays 100% of the premium for employee and eligible dependent coverage in the Dental (DHMO and Basic PPO) and Vision (Basic) plans. Employees may elect additional coverage and contribute the premium required for the buy up Dental or Vision Plans.

OTHER INSURANCE:

Long Term Disability Insurance is paid 100% by City after a 60-day elimination period and providing 60% of current base salary. Term Life Insurance coverage is paid by the City, providing coverage of three (3) times the employee's current annual base salary.

TUITION REIMBURSEMENT:

Full-time employees are eligible for tuition reimbursement as outlined in the City's Tuition Reimbursement Policy which is available in Human Resources and subject to the availability of departmental funds.

FUNERAL LEAVE:

In the event of the death of an immediate family member, as defined in the Personnel Rules & Regulations), an employee shall be entitled to paid funeral leave of up to 3 workdays. If it is necessary for the employee to leave the state, up to 5 consecutive workdays shall be allowed.

WORK RELATED DISABILITY PAY

If an employee is injured while acting in the scope of employment and cannot perform work related to their classification, disability leave with full pay minus workers' compensation benefits may be extended until the employee is able to be assigned work within the City of is judged permanently disabled by the City Physician.

AUTO ALLOWANCE

Employees are provided with $75 per month for an auto allowance, in lieu of a City vehicle.

HOLIDAYS

The City observes 12 recognized holidays and additional floating days which are allocated for the fiscal year beginning October 1, to full time 8-hour a day employees. Employees in this benefit group receive an additional 8 (8 hour) floating holidays per fiscal year.

RETIREMENT PLANS

The City offers two retirement plan options for employees. These will be fully explained prior to employees providing an irrevocable decision to enroll in either the Defined Benefit Pension plan or Defined Contribution 401(a) plan.

Defined Contribution 401(a) Plan

The Defined Contribution 401(a) plan requires a mandatory 5% contribution. The City will contribute twelve (12%) percent of the annual base wages. The vesting period for this plan shall be 100% at four (4) years of service; employees who separate prior to four years of service shall retain 50% of the City's contribution. Contributed money can be placed into various investments with MissionSquare Retirement, these typically include mutual funds, stocks, bonds, and other securities.

Defined Benefit Pension Plan

Executive Defined Benefit Pension plan requires a mandatory eleven (11%) percent pre-tax employee contribution. The multiplier for this benefit group is 2.35% provided at normal retirement. Members are eligible for normal retirement the earlier of reaching age 65 with at least 6 years of vesting service or reaching age 58 with at least 10 years of vesting service. While an employee contribution is required, the City fund the remainder necessary to guarantee a specific retirement benefit for each employee and assumes the risk of the financial obligation and in accordance with the City Code of Ordinances.

Optional Roth IRA and 457 Deferred Compensation Savings Plans are available.

01

Each applicant must complete this supplemental questionnaire as a part of the application screening and selection process. The information you provide will be reviewed and used to determine your eligibility to move forward in the selection process. Incomplete responses, false statements, omissions, or partial information may result in disqualification from the selection process. Do you agree to answer each supplemental question truthfully and that your responses can be verified from information included within the application?

• Yes
• No

02

What is your highest level of education you have completed? NOTE: You must attach proof (diploma or degree or transcripts) of highest education completed with your application. Failure to do so may result in your application being marked as incomplete and removed from consideration.

• Less than High School
• High School Diploma or GED
• Associates Degree
• Bachelors Degree or higher
• Masters Degree
• Doctoral Degree

03

Do you have a J.D. from an ABA-accredited law school? NOTE: You must attach proof with your application. Failure to do so may result in your application being marked as incomplete and removed from consideration.

• Yes
• No

04

Are you a member of The Florida Bar in good standing?

• Yes
• No

05

Do you have experience in records management within a government setting or law firm?

• Yes
• No

06

Please explain your experience in records management within a government setting or law firm. (If you do not have any experience, please put N/A)

07

Do you possess and maintain a valid Florida drivers license - or are you able to obtain within thirty (30) days of hire?

• Yes, I have a valid Florida drivers license.
• No, I do not have a Florida drivers license but can obtain within thirty (30) days of hire.
• No, I do not have a Florida drivers license and cannot obtain within thirty (30) days of hire.

Required Question

Employer City of Boca Raton

Address 201 W. Palmetto Park Road

Boca Raton, Florida, 33432

Phone 561-393-7805

Website http://www.myboca.us