PT - Student Records Specialist

Position Details

Position Information

Posting Number AS275P Position Title PT - Student Records Specialist Contract Length N/A Class Summary

This position will be part time. The primary function will be working the front counter in Admissions and Records. This will involve the intake of student information for the setup and maintenance of the student records in the Colleague system.

Candidates Eligible to Apply Internal/External Position Type Non-Exempt Staff Employment Status Part Time Position Funding Type Regular

Posting Detail Information

Minimum Education/Training/Experience

Associate degree and experience in an office environment or customer service.

Preferred Education/Training/Experience

Bachelors degree and experience in Admissions and Records Office environment or similar.

Minimum Knowledge & Skills

• Business arithmetic;
• The use of specified computer applications involving the design and management of databases or spreadsheet files and the development of special report formats;
• Complex or technical office practices and procedures; record keeping practices;
• Applicable regulations, policies and statutes.

Preferred Knowledge & Skills

• Business arithmetic;
• The use of specified computer applications involving the design and management of databases or spreadsheet files and the development of special report formats;
• Complex or technical office practices and procedures; record keeping practices;
• Applicable regulations, policies and statutes.

Familiar working with Colleague/Ellucian, Excel, and Informer reporting.

Licensing/Certification Requirements

N/A

Job Duties

1. Performs difficult, complex technical and/or specialized office support work, which require the application of technical skills and a knowledge of detailed or specialized activities related to the area to which assigned.

2. Import and process admissions application. Determine student testing required for admissions.

3. Scanning and inputting testing and transfer information from incoming high school and college transcripts for new and currently enrolled students.

4. Process demographic changes to student records.

5. Run continuing education and credit transcripts.

6. Process transcript evaluations for incoming transfer students.

7. Cover front counter responsibilities as needed.

8. Resolve duplicate student accounts.

9. Process meningitis shot records.

10. Assists in the Student Help Center as needed.

11. Answer phones and emails throughout the day.

12. Other duties as assigned.

Physical Requirements

Positions in this class typically require: stooping, crouching, reaching, standing, walking, fingering, talking, hearing, seeing and repetitive motions. Medium Work - Exerting 20 to 50 pounds of force occasionally, and/or 10 to 25 pounds of force frequently, and/or greater than negligible up to 10 pounds of force constantly to move objects. Physical Demand requirements are in excess of those for Light Work.

Minimum Salary Range $16.38/hour Mid Point Salary Range $16.38/hour Maximum Salary Range Posting Open Date 04/06/2022 Posting Close Date Posting Will Be Open Until Filled Yes Special Instructions to Applicant EEO Statement

College of the Mainland is an affirmative action/equal opportunity institution and does not discriminate on the basis of race, color, sex, age, national origin, religion, disability or veteran status.

College of the Mainland does not discriminate on the basis of disability in the recruitment and admission of students, the recruitment and employment of faculty and staff, and the operation of its programs and activities, as specified by federal laws and regulations within Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990 and 1992.

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Supplemental Questions

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Documents Needed to Apply

Required Documents

• Resume
• Cover Letter
• Transcripts (1 of 3)

Optional Documents