Protestant Religious Education Coordinator

The successful candidate for this position will be a 1099 contractor with Music Ministry International and be responsible for the following:

Protestant Religious Education Coordinator - USAG HI

1.2  Background: The services fall under the USAG Hawaii Chaplain’s Religious

Support Program as defined in the Command Master Religious Program (CMRP). The

mission of the Chaplain’s Religious Support Program is to provide military religious

support activities that meet the religious requirements of Soldiers, Families, and

authorized civilians. The primary goal of the Chaplains’ Religious Support Program is to

ensure the free exercise of religious preference which is a statutory requirement under

USC Title 10. As a non-personal services, the Coordinator is not a member of the

Commander’s Staff or Command Chaplain’s Staff.

1.3  Scope: The coordinator shall provide Protestant Administrative Religious Education

Coordinator to the USAG Hawaii Religious Support Office (RSO). This is a non-personal

services contract between the USAG Hawaii Religious Support Office (RSO) and the

Coordinator to perform tasks and provide deliverables identified herein. The coordinator

shall become knowledgeable of the Religious Education (RE) Program through the

review of SOPs, program schedules, Concept of Operations, etc. The coordinator shall

attend and participate in required meetings scheduled by the RSO in order to gain and

provide information pertaining to RE. The coordinator shall prepare and provide a

monthly calendar of all RE events to include special seasonal events. The coordinator

shall prepare and track multiple documents pertaining to RE programs during regular

and seasonal time periods. Documents include the facility reservation request form, RE

flyers and the attendance reports. The coordinator shall assist in the preparation of

program materials for regular and seasonal RE programs. This assistance includes

making copies, distribution of supplies and materials and resetting the space used at

the conclusion of the RE program activities. All services should be conducted in

alignment with requirements defined in Part 4 of this JOB DESCRIPTION. 

1.4  Objectives: The Coordinator shall support comprehensive Protestant religious

education programs which run concurrently with the traditional academic year (AY). The

Coordinator shall support and facilitate Protestant religious education activities as

specified in the JOB DESCRIPTION. The Coordinator shall serve as a Chaplain Corps' special resource

person who provides program support functions. The contract service provider shall

consult and coordinate with the Garrison RSO personnel (Garrison Chaplain, Director of

Religious Education, or other assigned staff).

1.5.4  Government Hours of Operation: Government business hours are between

0700-1700 Monday thru Friday except Federal holidays or when the Government facility

is closed due to local or national emergencies, administrative closings, or similar

Government directed facility closings. Religious Support Office programming may be

conducted outside of normal government business hours. The Coordinator shall maintain

an adequate workforce for the uninterrupted performance of all tasks defined within this

JOB DESCRIPTION when the Government facility is not closed for the above reasons. The total number of working hours for this position is projected to be 1484, and these hours are flexible.

This contract does not require a traditional full-time Monday through Friday 9:00 to 5:00

type work environment. Workdays and hours will vary according to the approved

Calendar of Events, tasks outlined in the CLINs and the time of meetings. Some tasks

may require holiday, evening, and weekend hours.

1.5.5  Place of Performance: The services to be performed under this contract shall be

performed at Usag Hawaii RSO facilities. 

Aliamanu Military Reservation                

Chapel (AMR) 

Fort DeRussy Chapel (FDC)                

Helemano Military Reservation               

Chapel (HMR)                                          

Main Post Chapel (MPC)                   

96857 

Main Post Chapel Annex                   

96857 

{MPC-A) 

4. Specific Tasks: 

4.1. Meeting Participation: The Coordinator shall attend 100% of COR/DRE scheduled

meetings monthly, weekly and as needed to gather program information for the

completion of Protestant Administrative Religious Education Coordination tasks (Para

4.2-4.5). Coordinator will maintain good working relationship with Protestant worshipping

communities and their Pastoral staff.

4.2. Monthly Calendar: The Coordinator shall provide a monthly Protestant Religious

Education calendar to COR NLT the final business day of the preceding month (ex: April

calendar provided by the final business day of March) (Deliverable A.011). The

Protestant Religious Education Calendar should include regular and seasonal Religious

Education (RE) events, Chapel and community events, holiday closures and special

Holy days. 

4.3. Execution of Protestant Religious Education Program: The Coordinator shall

execute protestant religious education programs at AMR chapel and MPC chapel in

coordination with Protestant religious personnel (COR, DRE & Chaplain sponsor).

Execute includes: 

1. Prepare facility reservation request forms. (Deliverable A.012)

2. Develop flyers for regular and seasonal RE programs. (Deliverable A.013)

3. Track weekly RE program attendance to coordinate support. (Deliverable A.014)

4. Conduct regular and seasonal RE Classes as needed.

Regular RE Program Periods are August thru May and occur throughout the week as

dictated by the COR. 

Seasonal period programs include Advent, Christmas, Lent, Easter, Vacation Bible

School & RE Kickoff. 

The Coordinator shall execute programs as approved by the COR, DRE and

Pastor/Sponsor and submit documentation NLT 45 days prior to the service or event

(Deliverable A.012 – A.013). The Coordinator shall prepare publicity flyers for all special

services and events and submit to the COR and Pastor/Sponsor NLT 45 days prior to

the service or event (Deliverable A.013). The RE program attendance report shall be

submitted to the COR on going per local policy and NLT the first business day of the

month (Deliverable A.014). These items will correspond with the Religious Education

calendar and details as provided in monthly meetings (Para 4.1 and 4.2.). 

4.4. Preparation of Program Materials: The Coordinator shall format and organize the

program materials (curriculum and corresponding supplies) provided by the Pastor,

Director of Religious Education or other government employee for RE programs weekly

during regular and seasonal RE program periods. This preparation and organization of

materials shall include making copies, distributing supplies/materials to learning spaces,

and reset of classrooms or RE spaces at conclusion of the program. These items will

correspond with the Religious Education calendar, program documents, and details as

provided in monthly meetings (Para 4.2.). The Coordinator shall submit a report of

consumed materials and supplies NLT the first business day of the month (Deliverable

A.015).

4.5 Vacation Bible School & Community Readiness Expo: The coordinator shall be

assigned a functional leadership role in Hawaii VBS. The functional role will be

according to abilities and assigned by the COR with input by the DRE. The coordinator

shall prepare resource materials and curate resources for use at the Community

Resiliency Expo. The coordinator will attend the community resiliency expo as assigned,

restock and manage consumable materials as assigned. (Deliverable A.016).

4.6 Community Event Coordination and Publicity: The Coordinator shall prepare and

develop flyers for Protestant Community events. The Coordinator shall prepare

publicity flyers for all special services and events and submit to the COR and

sponsor NLT 45 days prior to the service or event (Deliverable A.017). The

Coordinator shall submit a report of consumed materials and supplies NLT the first

business day of the month (Deliverable A.016).These items will correspond with the

Protestant Community calendar and details as provided in monthly meetings (Para

4.1 and 4.2). Community events are any event where the general public is invited

and the Protestant service have a significant role, such as, Family Night, community

BBQ, etc. (as determined by the COR)

4.7. Preparation of Deployment resources: The Coordinator shall collect all

supporting documentation from leaders of the Chapel Communities (all religions

included), assist with high quality flyers and dissemination of RSO Materials at

community events, deployment functions, and Resiliency expo. (Deliverable A.018).

4.8. Support Background Check Rodeo: Coordinator shall review essential

documents for accurate submission of child suitability background checks. The

coordinator will establish pre-registration, tracking, quality control of paperwork, and

coordination with Fingerprint administrator. (Deliverable A.019).

5.0 Working Hours Total – The total number of working hours yearly is 1484.

Interested Candidates are requested to forward their resume together with three references from individuals who can attest to the candidate’s good work and steadiness.  Candidates who do not possess the specific attributes qualifications and experience above need not apply. This is a part-time position with compensation based on budget and the successful candidate’s experience and qualifications.  

Apply directly at: https://music-ministry.jobsoid.com (scroll down to “USAG-Hawaii”) in order to expedite your application.  Your application requires providing reference information for (3) individuals including one priest or pastor who can attest to your abilities as they relate to this job posting.  References must include: name, title, organization, relationship to you, email address (necessary field) and phone number. Depending on security software, candidates are requested to monitor spam folders for further application communications from MMI.