Proposal Specialist
Full-Time | On-site
We are seeking a highly skilled, detail-oriented Proposal Specialist who excels in writing, editing, and producing compelling proposal and marketing materials. This role is ideal for a strong individual contributor who brings advanced capabilities in content development, technical writing support, and marketing execution.
The ideal candidate has the potential to grow into a more senior-level specialist as they master the role.
This is a site based position and requires working in the Orlando office 5 days per week.
Key Responsibilities
Proposal Development
- Write, edit, and format proposal responses, qualifications packages, and technical documents for RFPs/RFQs.
- Develop and refine content such as project descriptions, resumes, cover letters, key differentiators, and capability statements.
- Ensure accuracy, clarity, and compliance through thorough proofreading and editing.
- Coordinate with internal stakeholders to gather needed information and maintain proposal content libraries.
- Assist in managing timelines and delivering polished, professional proposal packages.
Creative & Design
- Use Adobe InDesign to format proposals, collateral, and branded templates.
- Support layout design, graphics updates, and light visual editing using Adobe Creative Suite applications.
- Assist with preparing visually polished documents and marketing materials.
Qualifications
- Bachelor's degree in Marketing, Communications, Journalism, English, Business, or related field (or equivalent experience).
- 2-5 years of experience in marketing, proposal development, communications, or a related field.
- Exceptional writing, editing, and proofreading skills with strong attention to detail.
- Experience contributing to technical writing or proposal-related content.
- Proficiency with Adobe InDesign and familiarity with Adobe Creative Suite (Photoshop, Illustrator).
- Strong organizational skills and ability to manage multiple deadlines independently.
- Ability to collaborate with internal teams and communicate professionally.
Preferred Skills (Not Required)
- Familiarity with CRM or proposal management tools.
- Experience in a professional services, facilities, real estate or construction environment.