Proposal Specialist

About the Firm

Amundsen Davis, LLC is a full-service business law firm with more than 280 attorneys. Headquartered in Chicago, we are one of the fastest-growing law firms in the Midwest and 200 largest by attorney headcount in the country. We understand the entrepreneurial mindset that drives our clients' business decisions and leverage that insight to deliver creative, efficient, and practical solutions. Our attorneys serve companies across the United States, providing comprehensive counsel in transactional matters, labor and employment law, and complex litigation. The firm maintains offices in Chicago, Crystal Lake, St. Charles, and Rockford, IL; Cleveland and Columbus, OH; Milwaukee, Appleton, Brookfield, and Green Bay, WI; St. Louis, MO; Indianapolis, IN; and Detroit, MI.

Position Overview

The Proposal Specialist plays a key role in supporting the firm’s growth by leading the development of compelling, strategic, and client-focused proposals, pitches and responses to request for proposals (RFPs), requests for information (RFIs) and other business development materials.  In addition, the Proposal Specialist curates and maintains the firm’s experience database to reflect the depth and breadth of services provided across practices and industries.  This position collaborates closely with attorneys, business development professionals, and firm leadership to showcase Amundsen Davis’s experience and value proposition in a competitive marketplace.

The ideal candidate is a strong writer, editor, project manager, and relationship builder who thrives in a fast-paced environment and can manage multiple deadlines while maintaining exceptional attention to detail.

Key Responsibilities

Proposal and Pitch Management

• Own the proposal process from start to finish, including RFPs, RFIs, pitches, information packets, and other client-focused submissions.
• Facilitate strategy meetings with attorneys and stakeholders to identify key differentiators and client-specific messaging.
• Coordinate the collection and organization of information from attorneys, service groups, and administrative departments.
• Draft, edit, proofread, and format proposal responses to ensure consistency, clarity, and compliance with submission requirements.
• Maintain proposal calendars and track submission deadlines and milestones.

Content & Experience Management

• Maintain and continuously enhance the firm's experience database, establishing processes for regularly auditing and updating matters, representative engagements, outcomes, client successes, attorney biographies, and service descriptions to ensure information is current, accurate, and searchable.
• Partner with attorneys and service groups to identify new matters, notable achievements, and successful client outcomes that should be captured and shared.
• Establish processes for regularly auditing and updating experience records, attorney biographies, and service descriptions.
• Identify trends, themes, and strengths across service groups to maximize the effectiveness of experience narratives and matter descriptions.
• Collaborate with business development and marketing team members to ensure experience content supports key growth initiatives, and strategic client pursuits.

Reporting and Process Improvement

• Track proposal activity, win rates, and tie these to dollars in the door.
• Analyze proposal results to identify trends and lessons learned and opportunities for improvement.

Required Qualifications

• 4-10 years of law firm proposal experience.

Core Competencies

• Strong written and verbal communications
• Strategic thinking
• Time and priority management
• Collaboration and teamwork
• Attention to detail
• Analytical and problem-solving
• Adaptability and ability to learn new systems, including billing system, CRM platforms, and more.

Why This Role Matters

This position is ideal for a strategic communicator who enjoys transforming the firm's experience, client successes, and capabilities into compelling stories that win new business. The Proposal Specialist helps drive firm growth by developing persuasive proposals, maintaining relevant experience and credential information, and showcasing the firm's strengths in ways that resonate with prospective clients. Through thoughtful proposal management and strategic content development, this role helps differentiate the firm, build client confidence, and increase its success in competitive pursuits.

What We Offer

• Starting salary $90,000 - $130,000 a year
• Benefits, following 30 days of employment
• Supportive, team-focused environment
• Professional growth

As an Equal Opportunity Employer, we support and encourage workforce diversity and do not discriminate based on race, color, religion, gender, national origin, sexual orientation, gender identity or expression, ancestry, citizenship, creed, marital status, veteran status, age, family caregiving responsibilities, genetic profile or predisposition, pregnancy, or disability in any aspect of employment. hiring, promotion, firing, compensation, or other terms, conditions, or privileges of employment.