Proposal Coordinator / Proposal Specialist

Key Responsibilities

Proposal Development & Management

• Coordinate the full proposal lifecycle from opportunity identification through submission.
• Facilitate proposal kickoff meetings and develop proposal schedules, assignments, and deadlines.
• Manage RFQ, RFP, and SOQ response preparation for public agencies, including TxDOT, cities, counties, toll authorities, and utility districts.
• Collaborate with technical staff to gather project information, resumes, project descriptions, and technical content.
• Review solicitation requirements and ensure compliance with submission instructions.
• Develop proposal outlines, compliance matrices, and submission checklists.
• Edit and format proposal content for clarity, consistency, grammar, and readability.
• Coordinate red-team and quality reviews to ensure proposal quality and responsiveness.
• Assemble and submit final electronic and hard-copy proposal packages.
• Support interview preparation and presentation development for shortlisted pursuits.

Content Development & Marketing

• Develop and maintain project descriptions, staff resumes, project sheets, and qualification packages.
• Assist with writing and editing technical and non-technical proposal narratives.
• Maintain proposal templates, boilerplate content, graphics, and marketing collateral.
• Coordinate with internal and external graphic designers to produce high-quality visuals and infographics.
• Support company website updates, social media content, and award submissions.

CRM & Business Development Support

• Maintain and update RRP CRM, (opportunity tracking systems).
• Track leads, opportunities, proposal status, and win/loss information.
• Maintain client prequalification requirements and certifications.
• Support business development initiatives and strategic pursuit planning.
• Assist leadership with market research and competitive intelligence gathering.

Administrative Support

• Coordinate proposal-related meetings and communications.
• Manage electronic proposal archives and document libraries.
• Support special business development and marketing projects as assigned.

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Preferred Qualifications

• Bachelor's degree in Marketing, Communications, English, Journalism, Business, or related field preferred.
• 3-7 years of proposal coordination, marketing, or business development experience.
• Experience in the Architecture, Engineering, and Construction (AEC) industry strongly preferred.
• Experience preparing RFQs, SOQs, and RFP responses for public-sector clients.
• Strong writing, editing, and proofreading skills.
• Advanced proficiency in Microsoft Word, PowerPoint, Excel, and Outlook.
• Experience with Adobe InDesign required.
• Experience with Photoshop, Illustrator, and Acrobat preferred.
• Experience with CRM systems preferred.
• Ability to manage multiple pursuit deadlines simultaneously.
• Strong organizational, communication, and interpersonal skills.
• Exceptional attention to detail and quality control.

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What Will Make You Successful

• Ability to work effectively with engineers, project managers, and executive leadership.
• Strong project management skills and ability to drive pursuit schedules.
• Comfortable managing multiple concurrent deadlines.
• Ability to transform technical information into compelling client-focused content.
• Takes ownership of deliverables and consistently meets deadlines.
• Passion for helping teams win work.

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Compensation & Benefits

RRP offers a competitive compensation package, including:

• Medical, Dental, and Vision Insurance
• Company-Paid Life Insurance
• Short-Term and Long-Term Disability Insurance
• 401(k) and Roth 401(k) with Company Match
• Paid Time Off and Paid Holidays
• Professional Development and Training Opportunities
• Professional Registration and Certification Reimbursement
• Employee Referral Bonuses
• Performance-Based Incentives