Bidding, Content Management, Detail Oriented, Documentation, Maintain Compliance, Organizational Skills, Project Tracking, Project/Program Management, Proofreading, Proposal Development, Record Keeping, Regulatory Compliance, Request for Proposals (RFP), Schedule Development, Technical Editing, Technical Writing, Time Management
Job Description
We are seeking a Proposal Coordinator to support and strengthen our proposal development efforts for major rail, transit, and infrastructure pursuits. This position is ideal for a detail‑oriented, highly organized professional who is comfortable coordinating multiple contributors, working with technical staff, and preparing compliant, compelling proposal submissions.
The Proposal Coordinator plays a critical role in helping RCC respond to RFQs, RFPs, and competitive bids by organizing content, managing schedules, assembling required documentation, and producing polished, submission‑ready packages.
Key Responsibilities:
- Assist in the development, formatting, and production of competitive proposals, statements of qualifications (SOQs), and prequalification packages, ensuring alignment with pursuit strategies and compliance requirements.
- Review RFQ/RFP documents and help develop supporting tools such as outlines, compliance matrices, checklists, and submission trackers.
- Coordinate day‑to‑day pursuit schedules, track progress toward internal deadlines, and escalate issues regarding time, content, or approvals when necessary.
- Draft, proofread, and edit non‑technical proposal content; help shape technical input from project managers, estimators, and subject‑matter experts into clear and cohesive narrative sections.
- Assist in preparing and assembling all proposal elements, including project sheets, resumes, forms, certifications, safety documentation, organizational charts, and attachments, ensuring accuracy and compliance with agency formatting instructions.
- Maintain RCC's proposal content library, updating templates, resumes, project descriptions, and narrative sections to reflect completed projects and current capabilities.
- Coordinate with subcontractors, design partners, and internal departments to gather required information, forms, and supporting materials.
- Support the creation and proofreading of presentations, award submissions, and internal/external communications as needed.
- Keep pursuit records and logs, including submission status, shortlists, and wins/losses.
- Help identify opportunities to standardize and improve proposal tools, templates, and workflows to enhance efficiency and consistency.
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TAR HEEL RAILROAD CONSTRUCTION CO., INC.