Title:
Proposal Coordinator
Belong. Connect. Grow. with KBR!
Around here, we define the future. We are a company of innovators, thinkers, creators, explorers, volunteers, and dreamers. But we all share one goal: to improve the world responsibly and safely.
The Proposal Coordinator leads the administrative and organizational aspects of the proposal development process for federal, state, and local government opportunities. They work closely with Capture Managers, Proposal Managers, and the Proposal Production Team to ensure all proposal components are compliant with Request for Proposal (RFP) requirements, formatted correctly, and submitted on time.
Key Responsibilities:
RFP Analysis & Compliance
Analyze RFPs, RFIs, and RFQs-including Sections L and M-and develop detailed compliance matrices, annotated outlines, and structured templates.
Interpret proposal instructions and advise Proposal Managers and Capture leads on submission requirements, formatting standards, and compliance risks.
Maintain strict document version control and ensure compliance throughout the proposal lifecycle.
Schedule & Workflow Management
Coordinate color team reviews (Pink, Red, Gold), production phases, and submission deadlines.
Contribute to and monitor proposal schedules, adding input to ensure workflow is in line with proposal submission due date.
Formatting & Quality Control
Ensure adherence to page limits, template standards, branding requirements, and corporate document style guides.
Collaborate with graphics and production teams to support layout, charts, and visual content.
Production & Submission Leadership
Liaise between Proposal Manager and Document Specialists for creation of compliant, electronic‑ready proposal packages.
Manage final quality checks, PDF optimization, and file naming conventions.
Support the Contracts Manager with electronic submissions through government portals (e.g., SAM.gov, agency‑specific systems).
Document Control & Repository Management
Maintain organized digital repositories (SharePoint Pursuit Management Center [PMC] or similar systems).
Assign user permissions to the PMC for all contributors including subcontractors and consultants.
Ensure accurate file structures, document libraries, version histories, and naming conventions.
Track the proposals throughout their lifecycle and supporting documentation post‑submission.
Required Qualifications
4-6+ years of experience in proposal coordination, editing, or production within government contracting.
Strong understanding of FAR, DFARS, and agency‑specific procurement requirements.
Proficiency with proposal tools such as SharePoint, PMC, Deltek, GovWin, VisibleThread, and related systems.
Exceptional attention to detail, organization, communication, and time‑management skills.
Ability to work under pressure, manage multiple deadlines, and support large, multi‑disciplinary proposal teams.
Bachelor's degree in English, Communications, Marketing, or a related field.
Preferred Qualifications
APMP Certification (Foundation or higher).
Experience coordinating complex color team reviews and high‑volume proposal efforts.
Familiarity with federal and defense submission portals (e.g., GSA, DoD, DOE).
What You'll Bring
Strong communication skills, both written and verbal.
Ability to anticipate team needs, streamline workflows, and uphold high standards of quality and compliance.
A collaborative spirit and commitment to continuous improvement.
KBR Benefits
KBR offers a selection of competitive lifestyle benefits which could include 401K plan with company match, medical, dental, vision, life insurance, AD&D, flexible spending account, disability, paid time off, or flexible work schedule. We support career advancement through professional training and development.
Click here to learn more: KBR Benefits
Basic Compensation:
$86,000-$128,900
The offered rate will be based on contract affordability and the selected candidate's working location, knowledge, skills, abilities and / or experience and in consideration of internal parity.
Additional Compensation:
KBR may offer bonuses, commission, or other forms of compensation to certain job titles or levels, per internal policy or contractual designation. Additional compensation may be in the form of sign on bonus, relocation benefits, short term incentives, long term incentives, or discretionary payments for exceptional performance.
#PV2
Belong, Connect and Grow at KBR
At KBR, we are passionate about our people and our Zero Harm culture. These inform all that we do and are at the heart of our commitment to, and ongoing journey toward being a People First company. That commitment is central to our team of team's philosophy and fosters an environment where everyone can Belong, Connect and Grow. We Deliver - Together.
KBR is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, disability, sex, sexual orientation, gender identity or expression, age, national origin, veteran status, genetic information, union status and/or beliefs, or any other characteristic protected by federal, state, or local law.
When you become part of the When you become part of the KBR team, your opportunities are endless. As a leading global technology, engineering, procurement and construction company serving the hydrocarbons and government services industries. For decades it has been the company that customers turn to for their most challenging assignments.
With operations in 40 countries, KBR has more than 25,000 people delivering services to customers in over 70 countries. Together they represent an unmatched reservoir of talent and experience in a wide range of markets.
Whatever the assignment, no matter how complex or demanding, KBR can marshal resources across every product line to respond quickly and effectively to changing markets and customer needs.
Whether it's providing the technology and consulting know-how to develop our customers' valuable assets; designing and constructing the infrastructure and facilities to develop energy resources in some of the world's more remote and challenging locations; providing support and services for men and women of their countries' armed forces; or navigating the intricacies of undertaking major projects in geopolitically or culturally sensitive environments, our clients depend on KBR because they know that We Deliver.
Join us and you'll be part of a dynamic, elite team of professionals who understand what it takes to get a job done and has the experience, knowledge and determination to succeed.”