Property Management Technician - SR-14

Property Management Technician - SR-14

Salary

$48,648.00 - $59,196.00 Annually

Location

Future vacancies with immediate vacancy in Hilo, HI

Job Type

Permanent Full-Time

Job Number

2026-00149

Department

Finance

Division

Property Management

Opening Date

09/27/2026

Closing Date

10/6/2026 11:59 PM Hawaii

• Description
• Benefits
• Questions

Duties Summary

Independently performs a variety of administrative and technical support services for the Property Management Division; provides clerical support for the County's Public Access, Open Space, and Natural Resources Preservation Commission (PONC); records and transcribes minutes of meetings and hearings; serves as a contact for information and request for services for the commission; and performs other related duties as required.

There is one (1) immediate permanent full-time vacancy with the Department of Finance - Property Management Division in Hilo.

(Appointment may be made at any rate within the salary range advertised above at which appropriate qualified applicants can be recruited. Starting salary will be based on the qualifications of the person selected.)

The eligible list may be used for other permanent and temporary vacancies as they arise during the life of the list. Temporary appointment may lead to conversion to permanent appointment.

Examples of Duties

• Plans and organizes administrative housekeeping services for the Property Management Division; sets up and maintains paper and electronic files; sorts, arranges, and distributes correspondence, invoices, applications, and other materials.
• Provides clerical support for PONC; serves as a contact for program information and request for services for the commission.
• Schedules, prepares, and posts agendas and other legal notifications for PONC meetings; coordinates logistics for the meetings.
• Gathers necessary reports and background data on matters to be discussed, and presents reports and data in proper form; assembles materials required for hearings and prepares packets for commission members.
• Prepares or compiles financial, statistical or numerical statements and/or accompanying descriptive reports.
• Records or takes and transcribes minutes of the commission meetings, conferences, and hearings.
• Participates in the preparation of grant applications for the County; initiates grant required activities; prepares documents and required attachments.
• Monitors grant funds received by the County; maintains financial records and prepares reports to comply with grant requirements.
• Accompanies members on site inspections to prepare report on topography and resources and to monitor use of land after acquisition.
• Assists with leases and management of County-owned properties; drafts and compiles lease agreements and other related documents; maintains record of lease payments and compliance; provides information on regulations and policies; receives complaints, conducts site inspection to assess complaints, and recommends resolutions.
• Assists in the preparation of public notices for lease of County properties with details of conditions and description of properties including survey and Geographic Information System (GIS) photos of lots; prepares forms for public to submit proposals.
• Composes, drafts, and prepares in final form documents necessary for the acquisition of lands, easements, rights, and other interests in real property, such as deeds, releases, agreements, assignments, licenses, resolutions, etc.
• Reviews and interprets abstracts and searches of title and other legal papers to determine status of ownership.
• Accompanies members to public meetings and presentations; prepares informational hand-outs and power point presentations; answers inquiries.
• Answers correspondence by independently composing letters, statements, and memoranda for the signature of the chair of the commission.
• Prepares annual reports on the programs, activities, and accomplishments of the commission.
• May operate a vehicle to attend meetings, trainings, and other Property Management Division/commission activities.
• Makes arrangements for hotel and travel accommodations for commission members; prepares purchase orders, travel claims, and other fiscal documents.
• Assists in processing accounts payable or accounts receivable.
• Maintains inventory of County vehicles and large equipment; participates in the conduct of a physical audit of County inventory upon change in administration and/or department head.
• Manages program for Personal Use of County Vehicles; maintains list of permits; annually confirms validity of permits for vehicle use.
• Coordinates the sale of County vehicles and equipment; works with the Automotive Division; prepares notices and bid documents; prepares title transfers; and prepares reports as required.
• Performs other related duties as assigned.

Minimum Qualification Requirements

Training and Experience:

A combination of education and experience substantially equivalent to:

• graduation from high school, and
• four (4) years of clerical experience that included the maintenance of records, preparation of reports, and public contact, and
• one (1) year of which shall have involved the drafting and preparation of various land documents necessary for real estate conveyances.

License Requirement:

• possession of a valid State of Hawaii driver license (Class 3) or any other valid comparable driver license at the time of filing. (You will be required to submit your valid drivers license at time of hire).

Examination: All applicants who meet the minimum qualification requirements will be assigned a score of 70 points. An education and experience evaluation will be conducted based on the applicants training, education and experience as presented in the application.

Please read the minimum qualification requirements carefully. Be certain to list all pertinent training and experience, as this may be important in determining your examination score. It is essential that the applicant describe fully the duties and responsibilities of each position held, specify the date of each position held (from and to, month and year), and indicate the number of hours worked per week.

Attach all required documentation (e.g. official transcript, professional license(s)/certification(s), DD-214, etc.) at the time of submitting your application.

Note: In-person interviews and/or further testing in Hawaii County may be required at the discretion of the hiring department/agency. If in-person interviews and/or further testing are required, applicants who are referred to the hiring department/agency must be available to participate in person and at their own expense at that phase of the selection process.

Knowledge of: real estate terminology, forms, and documents, particularly as they pertain to land ownership and transfer; procedures and requirements of the Land Court and registration systems in Hawaii; functions of other public agencies concerned with land transaction matters; rules and regulations of the commission; Sunshine law, UIPA, and other pertinent laws and rules that apply to the commission; public relations; fiscal policies and procedures; office practices and procedures; filing methods and systems; grammar, spelling, and word usage; and use of standard office equipment including computer programs.

Ability to: understand, distinguish, and apply terms pertaining to real estate matters; read and interpret tax, parcel, and utility maps; understand and interpret laws, rules, policies, and regulations; write brief and complete summary reports; compose letters and other correspondence; type or keyboard, which applicants may be required to demonstrate by satisfactorily passing an assessment exercise at the time of interview; transcribe from recordings and notes accurately; to maintain and prepare fiscal records and reports; follow oral and written instruction; work independently; deal tactfully and effectively with the public, commission members, and other governmental officials; and work harmoniously with others.

Physical Requirements: Persons seeking appointment to positions in this class must meet the health and physical condition standards deemed necessary and proper to perform the essential functions of the position with or without reasonable accommodations.

Physical Effort Grouping: Light

Benefits of County employment: The County of Hawai'i offers a competitive compensation package. Your total compensation is comprised of your salary and a generous range of valuable benefits, subject to eligibility requirements.

• Flexible Working Arrangements: Options may include alternate work schedules (4-10) and flexible working hours. (Not all Departments/Agencies participate and not all positions are eligible.)
• Vacation: Start accruing paid vacation time immediately upon hire - up to 21 days per year.
• Sick Leave: Start accruing paid sick leave time immediately upon hire - up to 21 days per year.
• Holidays: The County provides 13 paid holidays per year (plus General Election Day when applicable).
• Training and Development: The County has a variety of training and development opportunities for employees.
• County Tuition Reimbursement Program: This scholarship program rewards employees who take the initiative to advance their education and learning.
• Public Service Loan Forgiveness (PSLF) Program: You may be eligible for this federal program which forgives portions of federal student loans for individuals working in public service.
• Retirement Plan: The Employees' Retirement System is a qualified defined benefit public pension plan that provides retirement, disability, survivor and other benefits to all eligible full-time and part-time county employees in the State of Hawaii as well as their beneficiaries.
• Deferred Compensation: Save additional money for retirement - this voluntary supplemental retirement savings plan allows for the investment of tax-deferred contributions.
• Flexible Spending Plan: Use pre-tax dollars to pay for qualified dependent care and/or medical expenses, as well as insurance premiums.
• Health Benefit Plans: The County of Hawai'i offers a variety of health benefit plans for eligible employees.
• Employee Assistance Program (EAP): This voluntary assistance program provides employees and their family members with free professional and confidential assistance in overcoming personal and work-related problems.
• Group Life Insurance: Free life insurance policy for active employees.
• Credit Union Membership
• Other Leaves: You may be eligible for other leaves, including Family Leave, Funeral Leave, Leave Sharing, Military Leave, Donor Leave, Victims Protection Leave, as well as leave for Parent-Teacher Conferences, Disaster Relief, Blood Bank Donations, and Jury Duty.

All benefits are subject to eligibility requirements and change due to legislative actions and/or changes negotiated through collective bargaining. Please check out the benefits tab for additional information.

Supplemental Information

Please scan and attach these supporting documents to your on-line application, if required:

• an official college transcript,
• a valid drivers license,
• a temporary assignment verification,
• professional licenses, and/or
• certificates.

Veterans applying for veterans preference points shall also scan and attach their DD-214 form and as needed, their VA claim letter to the on-line application.

ELECTRONIC NOTIFICATION TO APPLICANTS:

Please ensure that the email address and mobile phone number you provide is current, secure, and readily accessible to you. We will not be responsible in any way if you do not receive our emails and text messages or fail to check your email box or NEOGOV account INBOX in a timely manner. Checking your NEOGOV account INBOX daily is recommended and is the most secure method to check on notices sent to you. This is a new feature created by our vendor, NEOGOV.

Please add info@governmentjobs.com to your contact list. Open your NEOGOV account using your user name and password. In the upper right hand corner of the account is your name, and under your name, click on INBOX to view all notices sent you. The notices will appear here in the INBOX even in the event you dont receive it on your cell phone, computer, or other electronic device. This is the best way to check and view all notices sent to you.

You will receive a confirmation email upon successfully submitting your application. Failure to receive this confirmation email, indicates that your application was not submitted.

APPLICATIONS MUST BE FILED ONLINE AT:

https://www.governmentjobs.com/careers/countyhawaii

E-mail: jobs@hawaiicounty.gov

Benefits of County employment: The County of Hawai'i offers a competitive compensation package. Your total compensation is comprised of your salary and a generous range of valuable benefits, subject to eligibility requirements.

• Flexible Working Arrangements: Options may include alternate work schedules (4-10) and flexible working hours. (Not all Departments/Agencies participate and not all positions are eligible.)
• Vacation: Employees start accruing paid vacation time immediately upon hire. 14 hours are earned after a full month of service, which equals to 21 days per year, with a maximum accumulation of 90 working days.
• Sick Leave: Employees start accruing paid sick leave time immediately upon hire. 14 hours are earned after a full month of service, which equals to 21 days per year, with no limitation on the amount of sick leave that may be accumulated.
• Holidays: The County provides 13 paid holidays per year (plus General Election Day when applicable).
• Training and Development: The County provides a variety of training and development opportunities for employees.
• County Tuition Reimbursement Program: Scholarship program for employees who take the initiative to advance their education and learning, subject to eligibility requirements and reimbursement limits.
• Public Service Loan Forgiveness (PSLF) Program: A federal program forgiving the balance of federal student loans for individuals working in public service. For program requirements and additional information, please visit https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service
• Retirement Plan: The Employees' Retirement System is a qualified defined benefit public pension plan covered under Section 401(a) of the Internal Revenue Code. It provides retirement, disability, survivor and other benefits to all eligible full-time and part-time county employees in the State of Hawaii as well as their beneficiaries. For more information visit https://ers.ehawaii.gov
• Deferred Compensation: Eligible employees may participate in the Island Savings Plan (a deferred compensation plan as provided under Section 457 of the Internal Revenue Code.) This is a voluntary supplemental retirement savings plan that allows for the investment of tax-deferred contributions into a variety of investment options.
• Flexible Spending Plan: Eligible employees can use pre-tax dollars to pay for their portion of insurance premiums, qualified dependent care and/or medical expenses.
• Health Benefit Plans: The County of Hawai'i offers the following health benefit plans for eligible employees:
• Medical Plan (HMO or PPO)
• Vision Plan
• Dental Plan
• Prescription Drug Plan

These benefits are administered by the Hawaii Employer-Union Health Benefits Trust Fund. For more information about current employee contribution rates and plans see the EUTF website (https://eutf.hawaii.gov).

• Employee Assistance Program (EAP): The County offers a voluntary assistance program which provides its employees and their family members with free professional and confidential assistance in overcoming personal and work-related problems.
• Group Life Insurance: The County provides a free life insurance policy for active employees.
• Credit Union Membership
• Other Leaves: You may be eligible for other leaves, such as: Family Leave, Funeral Leave, Leave Sharing, Military Leave, Victims Protection Leave, Parent-Teacher Conferences, Disaster Relief, Blood Bank Donations, Donor Leave, and Jury Duty.

All benefits are subject to eligibility requirements and to legislative and/or changes negotiated through collective bargaining.

01

REQUIRED SUPPLEMENTAL QUESTIONS. The information provided to these Supplemental Questions may be used in combination with your application to determine whether you meet the minimum qualification requirements and/or your final score. Failure to provide detailed and complete information may result in your application being rejected or you receiving a lower score. Please do not submit a resume in place of completing the Supplemental Questions. Any information you submit may be verified.

When applying for this position, I understand that I must thoroughly complete the Education and Work Experience Sections of my application and the Supplemental Questions. This includes a detailed description of each position that I feel qualifies me for the job I am seeking.

I have read the above statement and understand that failure to provide sufficient detailed information may result in my application being rejected or my receiving a lower examination score. I also understand that I may not submit resumes in lieu of filling out the application or answering the Supplemental Questions. However, I may attach a resume to the application to provide additional information.

• I acknowledge that I have read and understand the above information.

02

Applicants must meet all the requirements for the position they are seeking as of the closing date of the recruitment, unless otherwise specified. Your possession of the required amount of experience will not in itself be accepted as proof of qualification for the position. Overall paid or unpaid experience must be of such scope and responsibility as to conclusively demonstrate that you have the ability to perform the duties of the position. It is essential that you describe fully the duties and responsibilities of each position held, specify the date of each position held (from and to, month and year), and indicate the number of hours worked per week.

Note: Calculation of experience is based on full-time, 40-hour work weeks. Part-time experience must be pro-rated. Example: Twelve months of experience at 20 hours per week is equivalent to six months of experience. In addition, hours worked in excess of 40 hours per week, per work experience, will not be credited. Example: Twelve months of experience at 60 hours per week is equivalent to one year, not one and one-half years.

• I acknowledge that I have read and understand the above information.

03

Do you have a high school diploma or equivalent (GED or HiSET)?

• Yes
• No

04

Do you have four (4) years of responsible clerical experience that included the maintenance of records, preparation of reports, and public contact?

• Yes
• No

05

If you answered "Yes" to question #4, please describe where you gained the work experience. Describe each change in employer or position separately. Include the following information:

A. Employers name

B. Your job title

C. Employment dates (from month/day/year to month/day/year)

D. Hours worked per week

E. Detailed description of your responsible clerical experience that included the maintenance of records and preparation of reports

F. Detailed description of your public contact duties

G. The percentage of time you spent performing this work.

If you answered "No," enter N/A.

Be specific and complete ALL questions for ALL experience you are claiming. The following are unacceptable responses:

• See above
• Refer to resume
• See attached

06

If you answered "Yes" to question #4, did one (1) of those years involve the drafting and preparation of various land documents necessary for real estate conveyances?

• Yes
• No

07

If you answered "Yes" to question #6, please describe where you gained the work experience. Describe each change in employer or position separately. Include the following information:

A. Employers name

B. Your job title

C. Employment dates (from month/day/year to month/day/year)

D. Hours worked per week

E. Detailed description of your duties involving the drafting and preparation of various land documents necessary for real estate conveyances

F. The percentage of time you spent performing this work.

If you answered "No," enter N/A.

Be specific and complete ALL questions for ALL experience you are claiming. The following are unacceptable responses:

• See above
• Refer to resume
• See attached

08

Do you have a valid State of Hawai`i drivers license (Class 3) or any other valid comparable drivers license at the time of filing? (You will be required to submit your valid drivers license at time of hire.)

• Yes
• No

Required Question

Employer County of Hawai`i

Address Department of Human Resources

101 Pauahi Street, Suite 2

Hilo, Hawaii, 96720

Phone 808-961-8361

Website http://jobs.hawaiicounty.gov