Title: Property Management Specialist
Hours and days : 8 am 5pm M - F
Location: San Jose, CA 95113/Palo Alto, CA 94301
Duration: 3 months contract
Work Environment
" Professional property management environment
" Training will be provided for the selected candidate
" Strong administrative and tenant-facing responsibilities
" Frequent interaction with vendors, tenants, and internal stakeholders
Team Overview
" Directly supporting the Hiring Manager
" Small team environment consisting of the Hiring Manager and Assistant
" Reports directly to the Hiring Manager
Day-to-Day Responsibilities
" Process invoices and support accounts payable activities
" Create purchase orders and contracts
" Coordinate and communicate with tenants
" Schedule vendor visits and site services
" Provide general administrative support for property operations
" Maintain professional communication with internal and external stakeholders
" Support daily property management functions and processes
Licenses & Certifications
" None required
Required Skills & Experience
" Microsoft Office proficiency
" Yardi experience
" MRI Accounting Platform experience
" Strong written communication skills
" Strong verbal communication skills
" Professional demeanor and presentation
" Administrative support experience
" Ability to manage multiple priorities and deadlines
Preferred Qualifications
" Property management experience
" Commercial real estate administrative experience
" Experience supporting vendors and tenant communications
Soft Skills
" Professionalism
" Strong customer service skills
" Excellent organizational skills
" Attention to detail
" Strong communication abilities
" Ability to work independently
Education Requirements
" High School Diploma or GED required
" College degree preferred but not required
Experience Requirements
" 2-4 years of relevant property management, facilities, administrative, or real estate support experience
Software Requirements
" Microsoft Office Suite
" Yardi
" MRI Accounting Platform
Interview Process
" 1 Round: Virtual Interview via Microsoft Teams