Property Management Digital Specialist

Property Management Digital Specialist

Property operations meets digital problem-solving

Our clients are seeking a highly organized administrative and digital operations professional with advanced business systems expertise, strong IT skills, and the ability to streamline complex administrative processes. 

This role supports day-to-day property operations by keeping information accurate, coordinating requests and vendors, and using digital tools to make administrative work more efficient and reliable. Reporting directly to the IT Director, this person also assists with routine IT tasks and occasional hands-on support at remote properties.

The ideal candidate is exceptionally organized, disciplined, and detail-oriented. They take ownership of deadlines, maintain clear records, communicate professionally, and learn new software quickly. Strong Microsoft 365 skills and the ability to improve workflows and solve application problems are central to success.

Key Info

• In-person, five days per week
• Reports to the IT Director
• Based in Conshohocken, PA (option to be based in North Philadelphia)

Responsibilities

• Coordinate property requests, vendors, schedules, and follow-up; maintain accurate digital records and track invoices, renewals, and deadlines.
• Manage digital files, digital signatures, HRIS timesheet workflows, and payroll-related data while protecting confidential information.
• Build reports and dashboards, manage shared workspaces, and improve business processes through workflow automation, digital document management, and Microsoft 365 tools.
• Troubleshoot employee devices and software; visit remote properties for occasional hands-on support under the IT Director’s guidance.

Qualifications

• A bachelor’s degree, preferably in business administration, and proven administrative, operations, or property coordination experience.
• Excellent, verifiable references.
• Advanced Microsoft 365 skills: Excel, Outlook, Teams, SharePoint, and OneDrive, including spreadsheet analysis and structured information/reporting management.
• Strong technical aptitude: ability to learn and configure business applications, diagnose software issues, troubleshoot common employee-device problems, and follow technical instructions for safely rebooting and checking equipment.
• Proficiency with DocuSign or a similar digital signature platform, including templates, signer routing, tracking, and secure records.
• Experience supporting HRIS/HR systems, timesheet submission and approval, payroll-related data, and user issue resolution.
• Exceptional organization, attention to detail, professional communication, and independent follow-through.
• Availability for an in-person office role five days per week and travel up to 30%.

Preferred Qualifications: Property/facilities management or work-order software; Power Automate and Power BI or similar tools; experience documenting procedures and training users.

Compensation and Benefits

• Hourly compensation rate is $72.12/hour (approximately $150,000/year)
• Benefits package includes a $20,000 annual healthcare stipend, an annual discretionary bonus., PTO, sick days, paid holidays
• Overtime for hours beyond 40/week

To Apply:

Please submit a resume for consideration at www.mahlermatch.com; if already on our job board, click Apply Now. Qualified applicants will be contacted.

Our Story:

Mahler Private Staffing works with America’s leading families to find experienced private domestic staffing professionals for their homes and family offices. We take a personalized approach and work to get to know our candidates, as well as we know our clients, so we can make lasting, long-term placements.

Note: Due to the high volume of applicants received by Mahler Private Staffing, we are unable to respond to each application individually. We will contact applicants directly if they are selected to move forward. There are no fees to applicants.

#indmps

Our Story:

Mahler Private Staffing works with America’s leading families to find experienced private domestic staffing professionals for their homes and family offices. We take a personalized approach and work to get to know our candidates as well as we know our clients, so we can make lasting, long-term placements.

Due to the overwhelming number of applicants, we regret that we are unable to provide individual responses. Rest assured that selected candidates will be personally contacted for further consideration. We would like to emphasize that there are no fees associated with the application process for applicants.