Property Control Clerk

Position Description 1 of 6Position Title: Property Control Clerk Department/Division: Police / Administrative Services Reports To: Professional Standards Sergeant Direct Supervision: n/a Position Type: Regular Full Time FLSA Status: Non-Exempt EEO Code: 4 - Administrative Support Exposure Category: Category I Pay Grade :107 Last Modified: 06/21/2024 Summary/Objective The Property Control Clerk performs avariety oftechnical and administrative duties, assisting the Leawood Police Department inmaintain ingcustody and control ofevidence and recovered property from the time received to final disposition of cases. Essential Functions / Responsibilities Provides administrative support, information, and direction toemployees and the public regarding thepolice department. Responds appropriately toinquiries regarding butnotlimited to police reports and equipment maintenance. Assists intheprocessing, storage, protection, delivery, release, and disposition ofproperty recovered forevidence orsafekeeping forthedepartment. Duties include butarenotlimited to documentation ofproperty and evidence received, responding torequests from outside agencies for information, and disposal of evidence. Tracks the movement ofand maintains chain ofcustody documentation forallproperty and evidence. Maintains inventory ofsupplies needed forevidence testing ,collection ,and property item packaging. Participates incommunity outreach initiatives and programs sponsored orfacilitated bythe police department. Assists thepolice department ineducating thepublic ontheCity'sCode, ordinances, and state statutes. Responsible forrunning administrative errands forthe department that include but are not limited topicking upand delivering supplies ormaterials toother City facilities, transporting items to the county and other locations deemed necessary . Acts asabackup tofingerprint City residents and those who work intheCity ofLeawood, when they require background checks. May assist Professional Standards Sergeant and/or Division Commander inidentifying evidence tobedestroyed, developing correspondence instructing property owners ofthedisposition of theevidence, and disposal ofnarcotics and hazardous materials inaccordance with department and state policy and procedures. Position Description 2 of 6May have totestify incourt regarding theintegrity ofproperty preservation, storage ordisposal ofitems when subpoenaed orasdirected bythe Court. Gives dispositions asrequired and ensures chain of custody of all items can be documented. May take onduties ofSchool Crossing Guard, assisting schoolchildren insafely crossing streets at designated school and pedestrian crossings. Maybeasked bythesupervisor toperform other duties that arenotlisted butareessential to the job. Minimum Qualifications / Requirements Ability toread, write, and understand theEnglish language with proper spelling and grammar to communicate effectively both orally and in writing. Ability to protect and maintain confidentiality of information . Ability to prioritize work and meet deadlines with effective results. Aptitude for operating department equipment and tools . Ability touse safe work practices while onthejob, including following proper and established procedures intheuse ofequipment, and wearing theappropriate and/or required safety and personal protective gear. Ability totactfully and effectively communicate with co-workers, city employees aswell asall other people contacted in the performance of their duties. Standard office procedures, systems, and practices including the use of a computer. Proficient in Microsoft Office Suite. Must maintain an acceptable discipline, accident, and safety record. Must have the ability to provide credible court testimony . Education, Training, and Certification Requirements Must have a high school diploma or equivalent. Must have two (2)years ofexperience inapolice environment, police records orequivalent experience . Must have or be able to obtain Kansas Criminal Justice Information System (KCJIS) clearance. Completion of NIMS IS100 and IS700 within 90 days of hire . Must possess avalid driver'slicense and acceptable driving record pertheCity'sdrivers Use of Vehicles for City Business policy throughout employment with the City . Position Description 3 of 6Post-Offer Testing / On-Going Standards Post- OfferOn- Going Background Investigation X Credit Report Review X Drug Screening / Breath Alcohol TestingX Medical Evaluation / Essential FunctionsX Motor Vehicle Records Search X X Polygraph Examination X Psychological Evaluation General Aptitudes and Physical Requirements The Americans with Disabilities Act requires that we identify the general aptitudes and physical requirements needed toperform theposition listed above. Individuals inthis position must beable to perform all essential functions unaided or with reasonable accommodation. I. Mental Abilities. General learning ability. The ability to"catch on"orunderstand instructions and underlying principles. Ability to understand and follow oral instruction Ability to understand and follow written instruction Ability to guide and/or give instructions Ability to make decisions in accordance with established procedures and policies Not essential to job function II. Verbal Abilities. Ability tounderstand meanings ofwords and ideas associated with them tousethem effectively. Tocomprehend language, tounderstand relationships between words, and tounderstand meanings of whole sentences and paragraphs. To present information or ideas clearly. a.Speaking / Talking Answering telephone, radio, or switchboard Communicating with City officials Communicating with general public Communicating with vendors Communicating with supervisors and/or with other employees Communicating with others in departmental operations Not essential to job function Position Description 4 of 6b.Hearing / Listening For communication with City officials, public, vendors, supervisors, and/or other employees Not essential to job function c.Reading (ability to read and understand text) Essential to job function Not essential to job function III. Numerical Ability to perform arithmetic operations quickly and accurately. Ability to perform accurate two-digit calculations Ability toperform accurate calculations aided byacalculator, adding machine, or measurement device Not essential to job function IV. Spatial Abilities Ability tocomprehend forms inspace and understand relationships ofplan and solid objects. May beused insuch tasks asblue print reading and insolving geometry problems .Frequently described astheability to"visualize"objects oftwo orthree dimensions, ortothink visually of geometric forms. Essential to job function Not essential to job function V. Motor Coordination Ability tocoordinate eyes and hands orfingers rapidly and accurately inmaking precise movements with speed. Ability to make a movement response accurately and quickly. a.Manual Dexterity Ability tomove thehands easily and skillfully. Towork with thehands inplacing and turning motions. Use a telephone Use switchboard Use radio/console Use a calculator Use a copy machine Manipulate computer keyboard and mouse Use a postage machine Use hand tools Position Description 5 of 6 Use power tools Other: Firearms, less lethal weapon systems, intoxilyzer ,cameras, fingerprinting/DNA collection equipment Not essential to job function b.Finger Dexterity Ability tomove the fingers and manipulate small objects with the fingers rapidly or accurately. For example: electrical wiring. Essential to job function Not essential to job function Explain: __ VI. Physical Demands a.Strength Thequality, state, orproperty ofbeing strong. Thepower towithstand strain, force, orstress Ability tomanipulate materials and/or equipment (lbs)Frequency 5- 5-1010- 1515- 2525- 5050+Occasion allyFrequent lyContinuo usly Lift X X Push/Pull X X Hold/Carr yX X b.Climbing To move up or mount by using the hands and/or feet Essential to job function Not essential to job function c.Ability to Stand, Sit, Walk, and Run Duration (hours / day) Frequency 0-11 - 3 3 - 5 5-77-99+Occasiona llyFrequen tlyContinuousl y Stand X X Sit X X Walk X X Run X X Position Description 6 of 6d.Stooping, Kneeling, Crouching, and/or Crawling Daily Amounts 0 - 5x 5 - 20x 20 - 50x 50+x Other Not essential to job function e.Reaching, Handling, Fingering, and/or Feeling Daily Amounts 0 - 5x 5 - 20x 20 - 50x 50+x Other Not essential to job function f.Seeing To perceive or comprehend by the sense of sight Peripheral vision Night vision Focus (distinctness or clarity) Color perception (discriminate between colors) Depth perception (discriminate distance relationship between objects) VII. Driving The ability to transfer or convey in a vehicle Transmission Standard Automatic Multi-Gears Car Van Small Truck Medium Truck Large Truck Truck w/ Equipment Heavy Bus Equipment Not essential to job function Other (list)