Property Administrator

Responsibilities Manage accounts payable and accounts receivable, including vendor follow-up, tenant billings, rent statements, and outstanding balances. Coordinate with property management and building engineering teams to address tenant and facility needs.

We are seeking an experienced Property Administrator to support a commercial property management team in The Woodlands. This position will assist with day-to-day property operations, tenant relations, accounting functions, and administrative support.
Responsibilities

• Manage accounts payable and accounts receivable, including vendor follow-up, tenant billings, rent statements, and outstanding balances.
• Assist with month-end close, accruals, reconciliations, financial reports, and annual budgets.
• Serve as a point of contact for tenant communications, requests, and work orders.
• Coordinate with property management and building engineering teams to address tenant and facility needs.
• Maintain Certificates of Insurance (COIs) for tenants and contractors.
• Assist with contract preparation, tracking, and vendor documentation.
• Utilize property management and work-order systems such as MRI and Angus.
• Work with Coupa for AP/vendor processes.
• Review lease information and assist with lease-related administration.
• Provide general administrative support, including filing, correspondence, mailings, and special projects.

Qualifications

• 2–5 years of commercial real estate/property management experience preferred.
• 1–3 years of accounting or bookkeeping experience is a plus.
• Experience with AP/AR, month-end close, budgeting, and financial reporting.
• Working knowledge of commercial lease documents.
• Strong Excel and administrative skills.
• MRI, Angus, and/or Coupa experience preferred.
• Strong communication, organization, and tenant/customer service skills.
• Ability to work collaboratively in a fast-paced property management environment.

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