Promotions Coordinator, Department of Music

The Music Department in the College and Graduate School of Arts and Sciences at the University of Virginia seeks a collaborative, creative, and organized communications professional to strengthen its visibility and connect audiences with its programs, events, and opportunities. This position manages departmental marketing and communications, ensuring a coordinated and consistent approach to engaging students, faculty, staff, and the broader community.

Working closely with departmental leadership, faculty, and staff, the Promotions Coordinator translates departmental priorities into clear messaging and effective promotion. The role combines strategic thinking with hands-on work, including developing campaigns, creating content and graphics, maintaining the website, and establishing tools that make everyday communications more effective. Once clear workflows and systems are established with demonstrated success in the Music department, the Promotions Coordinator role may expand to include a broader portfolio across the Arts.

Who You Are

You are a thoughtful communicator who pairs creativity with organization and follow-through. You write and edit well, bring initiative and sound judgment, and turn ideas into practical plans and finished products.

You build strong relationships, clarify needs, and develop effective communications for different audiences. You manage competing projects and deadlines, adapt when priorities change, and use technology confidently to manage content, track budgets, and assess results. You also provide clear direction and constructive feedback to student and part-time workers.

Your approach reflects the Department's CASA values: Collaborative, Accountable, Supportive, and Adaptable. You take ownership of your work, support colleagues' success, and approach challenges with flexibility and a focus on solutions.

Key Areas of Responsibility:

Marketing and Promotion

• Develop and implement marketing and communications plans that promote departmental identity, programs, events, and accomplishments.
• Coordinate campaigns and outreach that build audience engagement and support student recruitment.
• Collaborate with departmental partners to identify audiences, messages, channels, and timing, and with College and University communications teams to amplify departmental stories.

Communications and Creative Content

• Manage communications across email, web, social media, and print, including announcements, event promotions, program information, and departmental updates.
• Maintain accurate, current, and engaging website content.
• Create and coordinate departmental graphics and promotional materials, ensuring alignment with University and College brand standards.
• Develop and maintain reusable templates, preferred language, consistent email signatures, and organized creative assets.

Project, Budget, and Team Coordination

• Maintain a communications calendar and coordinate deadlines, content review, production, and contributions from departmental partners.
• Manage the promotions budget and resources, track expenses, and keep leadership informed of needs and commitments.
• Supervise student promotion assistants through clear assignments, expectations, and feedback.
• Manage competing requests and improve tools and workflows to support timely, consistent communications.
• Track audience engagement, promotional results, and communications trends using appropriate technology.
• Report findings to departmental leadership and use data and feedback to refine communications and promotional efforts.

Salary range of $70,000 - $75,000 based on education and experience.

This position will remain open until filled. This is an exempt level, benefited position. The University will perform background checks on all hires (if required) prior to employment. Applicants must be currently authorized to work in the United States. For this role, the University will not sponsor or consider candidates requiring sponsorship for employment visas now or in the future.

Please apply online, and search for R0088495. Complete an application online with the following documents:

• Resume
• Cover letter

Upload all materials into the resume submission field; multiple documents can be submitted into this one field. Alternatively, merge all documents into one PDF for submission. Applications that do not contain all required documents will not receive full consideration.

Internal applicants: Search and apply for jobs on the UVA Internal Careers website.

For finalists, references will be completed via UVA's standardized process using SkillSurvey. A total of up to five references will be requested via SkillSurvey for top candidates during the final phase of the interview process. A total of three references is required.

For questions about the position, please contact Brandon Block, Finance & Administration Manager, Department of Music at vda6xy@virginia.edu.

For questions about the application process, please contact Daniel Strong, Senior Recruiter at das6zb@virginia.edu.

MINIMUM REQUIREMENTS:

Education: Bachelor''s degree required.

Experience: 3+ years of relevant experience.

Licensure: None.

PHYSICAL DEMANDS:

This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.

The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Learn more about UVA's commitment to non-discrimination and equal opportunity employment.