Project Support Specialist Senior

About Us

Georgia Tech prides itself on its technological resources, collaborations, high-quality student body, and its commitment to building an outstanding and diverse community of learning, discovery, and creation. We strongly encourage applicants whose values align with our institutional values, as outlined in our strategic plan. These values include academic excellence, diversity of thought and experience, inquiry and innovation, collaboration and community, and ethical behavior and stewardship. Georgia Tech has policies to promote a healthy work-life balance and is aware that attracting faculty may require meeting the needs of two careers.

About Georgia Tech

Georgia Tech is a top-ranked public research university situated in the heart of Atlanta, a diverse and vibrant city with numerous economic and cultural strengths. The Institute serves more than 45,000 students through top-ranked undergraduate, graduate, and executive programs in engineering, computing, science, business, design, and liberal arts. Georgia Techs faculty attracted more than $1.4 billion in research awards this past year in fields ranging from biomedical technology to artificial intelligence, energy, sustainability, semiconductors, neuroscience, and national security. Georgia Tech ranks among the nations top 20 universities for research and development spending and No. 1 among institutions without a medical school.

Georgia Techs Mission and Values

Georgia Techs mission is to develop leaders who advance technology and improve the human condition. The Institute has nine key values that are foundational to everything we do:

1. Students are our top priority.

2. We strive for excellence.

3. We thrive on diversity.

4. We celebrate collaboration.

5. We champion innovation.

6. We safeguard freedom of inquiry and expression.

7. We nurture the wellbeing of our community.

8. We act ethically.

9. We are responsible stewards.

Over the next decade, Georgia Tech will become an example of inclusive innovation, a leading technological research university of unmatched scale, relentlessly committed to serving the public good; breaking new ground in addressing the biggest local, national, and global challenges and opportunities of our time; making technology broadly accessible; and developing exceptional, principled leaders from all backgrounds ready to produce novel ideas and create solutions with real human impact.

Department Information

Supporting Georgia Tech faculty, researchers, and graduate students at every stage whether you are exploring entrepreneurship, developing a prototype, or building a startup. Quadrant-i helps translate research into real-world impact by connecting you with the right people, programs, and resources.

We seek a highly motivated, ambitious and proven individual who will, through their direct efforts and in concert with other Quadrant-i personnel, assist in the day-to-day operational needs leading to the creation and growth of highly impactful startups based on Georgia Institute of Technologys (Georgia Techs) ground-breaking research and intellectual property. We are seeking a talented individual with experience, knowledge and a keen interest in startups to an appointment with the following area of expertise:

Serving within Georgia Techs Quadrant-i unit, part of the Office of Commercialization, this position assists in the planning, development, execution, management and tracking/assessment of commercialization programs and initiatives. These activities will be managed in close coordination with the Principals and Director of Quadrant-i and the broader activities of the Chief Commercialization Officer.

This position reports directly to the Director of Quadrant-i. The position requires regular interaction with all members of Quadrant-i including the Director, the Chief Commercialization Officer, internal marcomm and operations resources, as well as Georgia Techs faculty, staff, and students. Additionally, this position may interact with constituents of the broader Atlanta area startup ecosystem, State of Georgia economic development officials, and national community of business leaders, angel investors, attorneys, and venture capitalists.

Job Summary

Provide professional level support and project management services for divisional initiatives and projects. Lead the development, implementation, and execution of moderately difficult initiatives usually with a completion timeline of a year or less. Acts as an advisor to program teams regarding projects, plans, and operations. Perform specialized administrative support for projects and for the unit. This position will interact on a regular basis with: unit management and staff, department staff. This position typically will advise and counsel: unit and department staff. This position will supervise: N/A.

Responsibilities

Job Duty 1 -

Lead and support a broad range of moderately difficult multi-functional projects and programs, including developing tools, resources, timelines, and other requirements, to ensure successful completion; conduct assessments, gather and interpret data, produce reports and provide solutions to successfully manage projects

Job Duty 2 -

Gather and coordinate dissemination of information regarding new or revised policies and procedures within unit, respond to inquiries regarding Institute and departmental policies and procedures; make referrals as appropriate

Job Duty 3 -

Initiate and/or process HR related documentation including hiring packages, posting requests, schedules and reports, as required

Job Duty 4 -

Initiate and conduct assessments, collect data and benchmark studies to identify needs, gaps, improvements, and provide recommendations to management on issues and matters of significance related to projects, programs and future initiatives

Job Duty 5 -

Establish schedules, oversee arrangements and provide logistics support for projects

Job Duty 6 -

Participate in the development and execution of program events; Coordinate and arrange meeting and project materials for distribution

Job Duty 7 -

Prepare correspondence and reports which may include origination of first drafts and conducting related analyses and research on behalf of the unit executive or other unit staff; design, develop and edit project presentations, agendas, and other documentation

Job Duty 8 -

Track and present progress reports, proposals and related project related communications

Job Duty 9 -

Provide specialized administrative support for assigned projects and unit, including coordinating the executives calendar, meetings and event arrangements

Job Duty 10 -

Perform other duties as assigned

Required Qualifications

Educational Requirements

Bachelors Degree in related field or equivalent combination of education and experience

Required Experience

Four to five years of job related experience

Preferred Qualifications

Preferred Qualifications

• Preferred applicant backgrounds include:

• Program / project management and execution in a venture studio, accelerator or incubator, whether private or corporate-backed.

• Leadership experience in managing new product introductions (NPI) or new program launches.

• Leadership experience in developing, organizing and managing events across large enterprises and across many stakeholders.

• Demonstrated experience in the use of AI to significantly improve individual or group productivity.

• 1-2 years of experience in start ups.

• A Bachelors degree in Engineering, Science, Business, Marketing & Communications, Technology, Mathematics, Computer Science, or related/relevant field and two (2) years of relevant full-time experience after completion of that degree.

Knowledge, Skills, & Abilities

SKILLS

Department Specific Responsibilities include:

• Serve as a Quadrant-i Venture Catalyst, working in conjunction with Quadrant-i Principals, to facilitate the translation of Georgia Tech research and technology by assisting in the development and leading the operations of new and existing entrepreneurship training programs.
• Plan, develop, implement, execute, measure, assess and improve a series of current programs used to train and support faculty, graduate students, research engineers and staff scientists in developing their startup strategy. These programs focus on the scaled execution of technology, market, and team risk reduction, as well as value proposition design, business model generation, advisor and C-suite team identification, matching and evaluation and investor engagement program management.
• Plan, develop, implement, execute, measure, assess and improve new program initiatives that take advantage of existing relationships with other campus stakeholders (e.g.: Interdisciplinary Research Institutes).
• Use newly emerging AI platforms to help scale the number of stakeholders we serve as well as improve the efficiency & effectiveness of the entrepreneurial journey as well as speed TRL development and `speed to minimal viable product (MVP).
• Plan, develop, implement, execute, measure, assess and improve strategies and tactics that enable a robust go-to-market (GTM) platform for spinouts by building out a community of mentors, experts, Entrepreneurs-in-Residence (EIRs) and other critical early business resources that will accelerate launch and funding events. The goal is to build an intentional, high-value network that can sustain and grow and attract dilutive capital to our spinouts.
• Assist with the budgeting and management of program costs and sustainability.
• Assist and facilitate in efforts to build a philanthropic base that will support and expand our ability to fund new programs.
• Perform administrative tasks and other related duties as assigned.

ABILITIES:

• Insatiable curiosity with beginner¿s mind-set.
• Highly motivated self-starter, with a bias towards action.
• Adept problem-solver. Unflagging persistence and tenacity. Focus on execution.
• Consummate networker and connector. Loves working with all types of internal and external stakeholders, customers and team members.
• Aptitude in learning new tools, systems, processes and organizational structures quickly.
• Highly organized, with an extreme attention to detail and documentation.
• Highly disciplined in building simple, repeatable and scalable processes to build execution excellence.
• Demonstrated communication and coachability: willing to take feedback, advice and direction; embracing pivots to achieve group goals and metrics.
• Represent Georgia Tech¿s interests within the business and investment communities.

USG Core Values

The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Equal Employment Opportunity

The Georgia Institute of Technology (Georgia Tech) is an Equal Employment Opportunity Employer. The Institute is committed to maintaining a fair and respectful environment for all. To that end, and in accordance with federal and state law, Board of Regents policy, and Institute policy, Georgia Tech provides equal opportunity to all faculty, staff, students, and all other members of the Georgia Tech community, including applicants for admission and/or employment, contractors, volunteers, and participants in institutional programs, activities, or services. Georgia Tech complies with all applicable laws and regulations governing equal opportunity in the workplace and in educational activities.

Equal opportunity and decisions based on merit are fundamental values of the University System of Georgia ("USG") and Georgia Tech. Georgia Tech prohibits discrimination, including discriminatory harassment, on the basis of an individuals race, ethnicity, ancestry, color, religion, sex (including pregnancy), national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions. Further, Georgia Tech prohibits citizenship status, immigration status, and national origin discrimination in hiring, firing, and recruitment, except where such restrictions are required in order to comply with law, regulation, executive order, or Attorney General directive, or where they are required by Federal, State, or local government contract.

Other Information

This is not a supervisory position.

This position does not have any financial responsibilities.

This position will not be required to drive.

This role is not considered a position of trust.

This position does not require a purchasing card (P-Card).

This position will not travel

This position does not require security clearance.

Job Grade: A8

Atlanta, GA

The anticipated salary range of $62,000 to $77,086 will be commensurate with qualifications.

Background Check

Successful candidate must be able to pass a background check. Please visit https://usg.policystat.com/policy/19298143/latest/