Project Support 1 4P/159

Project Support Specialist

Job Summary

The Project Support Specialist plays a vital role in assisting project teams to achieve their goals efficiently. They collaborate with project managers, team members, and stakeholders to ensure smooth project execution and timely delivery.

Key Responsibilities

Documentation & Coordination

• Maintain project documentation, including schedules, meeting minutes, and progress reports.
• Coordinate meetings, track action items, and follow up on deadlines.

Resource Management

• Assist in resource allocation, ensuring the right personnel are assigned to tasks.
• Monitor resource availability and help resolve conflicts.

Risk Management

• Identify project risks, assess their impact, and propose mitigation strategies.
• Work closely with the project manager to minimize risks.

Communication

• Facilitate communication among team members, stakeholders, and external partners.
• Ensure all parties are informed about project updates and changes.

Quality Assurance

• Review project deliverables for quality and adherence to standards.
• Address any discrepancies promptly.

Budget Tracking

• Assist in tracking project expenses, maintaining budget records, and ensuring financial compliance.

Qualifications

Education

• Bachelor’s degree in Business Administration, Project Management, or a related field.

Experience

• 0 - 5 years of experience in project coordination or support roles (preferred).

Skills

• Excellent organizational skills
• Strong attention to detail
• Effective communication skills
• Proficiency in project management tools (e.g., Microsoft Project, Jira)
• Ability to multitask and prioritize